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(1)
In this section:
“information
sharing agreement” means an agreement that sets conditions on one or
more of the following:
(a) the exchange of
personal information between a public body and a person, a group of persons
or an organization;
(b) the disclosure of
personal information by a public body to a person, a group of persons or an
organization;
(c) the collection of
personal information by a public body from a person, a group of persons or
an organization;
“personal
information bank”
means a collection of personal information that is organized or retrievable
by the name of an individual or by an identifying number, symbol or other
particular assigned to an individual;
“privacy
impact assessment” means an assessment that is conducted to
determine if a new enactment, system, project or program meets the
requirements of Part 3 of this Act.
(2)
The
minister responsible for this Act must maintain and publish a personal
information directory to provide information about
records
in the custody or under the
control
of ministries of the government of British Columbia and about the use of those
records.
(3)
The
personal information directory must include a summary that meets the
requirements of the minister responsible for this Act of the following
information:
(a) the
personal information banks that are in the custody or control of each
ministry of the government of British Columbia;
(b) the
information sharing agreements into which each ministry of the
government of British Columbia has entered;
(c) the
privacy impact assessments that each ministry of the
government of British Columbia has conducted;
(d) any
other information the minister responsible for this Act considers
appropriate.
(4)
The head of a ministry must
correct as soon as possible any errors or omissions in the portion of the
personal information directory that relates to the ministry, and provide the
corrected information to the minister responsible for this Act.
(5)
The head of a ministry must
conduct a privacy impact assessment and prepare an information sharing
agreement in accordance with the directions of the minister responsible for
this Act.
(6)
The head of a public body
that is not a ministry must make available for inspection and copying by the
public a directory that lists the public body's personal information banks and
includes the following information with respect to each personal information
bank:
(a) its
title and location;
(b) a
description of the kind of personal information and the categories of
individuals whose personal information is included;
(c) the
authority for collecting the personal information;
(d) the
purposes for which the personal information was
obtained or
compiled and the purposes for
which it is used or disclosed;
(e) the
categories of persons who use the personal information or to whom it is
disclosed;
(f)
information required under subsection (7).
(7)
The minister responsible for this Act may require one or more public bodies,
or classes of public bodies, that are not ministries of the government of
British Columbia
(a) to
provide additional information for the purposes of subsection (6), and
(b)
to comply with one or more of the subsections in this section as if the
public body were a ministry of the government of British Columbia.
(8)
Not later than 60 days
after making an order under section 33.1(3) (orders allowing disclosure
outside Canada), the minister responsible for this Act must publish a
summary of the order.
