Letter
11-1
NOTICE OF TRANSFER OF REQUEST
[use this letter to
advise an applicant of a transfer of request]
File or
Reference Number:
Date
Applicant’s name and address
|
Re: |
Request
for Access to Records under the Freedom of Information and Protection of
Privacy Act |
Dear [applicant’s name]:
In accordance with section 11
of the Freedom of Information and Protection of Privacy Act, I have
forwarded your request for access to records to [name of public body to which
request is being transferred, with address and telephone number]. [Option
1: Use when the public body receiving the request has neither custody nor
control of the records:] I have transferred your request because [name
of the public body that received the request] does not have the records you
are seeking and I have confirmed that the [name of the public body to which
the request is being transferred] is responsible for the records you are
requesting. [Option 2: Use when the public body receiving the request has
custody but not control of the records:] I have transferred your request
because [name of public body to which the request is being transferred][produced
the records / was the first to obtain the records /has control of the records].
The head of [name of
public body to which the request is being transferred] must respond to you
within 30 business days after receiving your transferred request, unless that
public body extends the time limit for responding to you. The [name of
public body to which the request is being transferred] will contact you
shortly to confirm its receipt of your request.
If you have any questions
about the transfer of your request, please write or call [name of Analyst at
the public body that received the request], the Analyst assigned to your
request at [telephone number]. If you are calling from outside Victoria,
you may be transferred to this number free of charge by calling Enquiry BC at
660-2421 in Vancouver or at 1-800-663-7867 from elsewhere in British Columbia.
