DRAFT Routine Release Guidelines

Routine Release Guidelines

Section 1 - Administration

Section 2 - Buildings and Properties

Section 3 - Equipment and Supplies

Section 4 - Finance

Section 5 - Personnel

Section 6 - Information Technology

Administrative Records Classification System (ARCS)

The following is a list of ARCS primaries and secondaries that should be considered for routine release. Some files may be released in whole and others only in part.

CAUTION

Records in these classifications should be released routinely (i.e., without a formal FOI request) provided that:

the classification has been assigned correctly (i.e., the records are actually as described in the scope note); and
the records custodian/coordinator has scanned for misfiles and misclassifications.

Records classified in a primary/secondary not included in this list should not be released without review (i.e., they are NOT routinely releasable).

GENERAL GUIDELINES

Administration of Routine Release: Public bodies will need to assign the authority to approve the release without a request under the Freedom of Information and Protection of Privacy Act (the Act) to the appropriate position within each organizational unit.

Policies, Procedures and Manuals: Records in all primary blocks that are classified in the -00 secondary (i.e., Policy and procedures) should be considered for routine release according to Section 70 of the Act. If this secondary is used for filing draft policy and procedures, release routinely only FINAL APPROVED documents.

Subject Secondaries: Subject files (-02 to -19) bring together records on one topic. General information on a topic is routinely released (e.g., 600-05 information concerning snow removal which does not refer to specific government buildings is releasable). CAUTION: In practice, subject files sometimes contain personal and other information that may be excepted from release under the Act. Prior to routine release, records custodians must review "subject" files for this type of information.

General Files: Records in secondary -01 (General) cannot be routinely released because they contain a wide variety of information some of which may be covered by exceptions in the Act. See†ARCS Introduction and Guidelines 2.2.2(d) General files.

Release All versus Release Some: Secondaries are noted as having "Some" or "All" records for routine release. Subject to the cautions above, all records in secondaries marked "All" are routinely releasable. In secondaries marked "Some", only some of the records may be routinely released and notes on how to distinguish routinely releasable records are provided.

Copyright: Routine access to information does not negate government’s obligations and responsibilities under the Copyright Act (e.g., the Copyright Act may preclude copying records in files 703-04 [Technical and operating manuals relating to specific equipment and supplies]). In these cases, access to the records may be provided but not copies.

Section 1 - Administration covers a wide variety of general administrative matters, including executive and management activities, acts and legislation, committees and commissions, conferences, meetings, annual and general reports, plans and agreements. It also pertains to administrative subjects not included in other sections, such as library services, public information services, risk management, records management, security and postal services.

Primary	Secondary	Release All/ Release Some	File Name (primary/secondary title)	Notes
105	-02	Some	ADMINISTRATION - ORGANIZATION Ministry organization	Release approved organizational charts and administrative histories that do not contain personal information. Possible FIPPA Exceptions: s. 13, s. 17, s. 22.
105	-03	Some	ADMINISTRATION - ORGANIZATION Branch, region and district organization and responsibilities	Release approved organizational charts and administrative histories that do not contain personal information. Possible FIPPA Exceptions: s. 13, s. 17, s. 22.
105	-04	Some	ADMINISTRATION - ORGANIZATION Ministry administrative history	Release approved organizational charts and administrative histories that do not contain personal information. Possible FIPPA Exceptions: s. 13, s. 17, s. 22.
125	-20	All	ACTS AND LEGISLATION - BRITISH COLUMBIA B.C. Government legislation and regulations	For sale from Crown Publications.
125	-30	Some	ACTS AND LEGISLATION - BRITISH COLUMBIA Orders in council	Only approved OICs. Order in Council resumes are available on the Internet. The Order is available to the public upon request.
130	-25	All	ACTS AND LEGISLATION - FEDERAL Approved federal legislation
130	-35	All	ACTS AND LEGISLATION - FEDERAL Approved federal regulations
132	-20	All	ACTS AND LEGISLATION - FOREIGN Foreign legislation
134	-20	Some	ACTS AND LEGISLATION - LOCAL GOVERNMENT Municipal bylaws	Release approved municipal bylaws only. Possible FIPPA Exceptions: s. 12.1, s. 13.
134	-30	Some	ACTS AND LEGISLATION - LOCAL GOVERNMENT Regional district bylaws	Release approved regional district bylaws only. Possible FIPPA Exceptions: s. 12.1, s. 13.
134	-40	Some	ACTS AND LEGISLATION - LOCAL GOVERNMENT Improvement district bylaws	Release approved improvement district bylaws only. Possible FIPPA Exceptions: s. 12.1, s. 13, s. 17.
134	-50	Some	ACTS AND LEGISLATION - LOCAL GOVERNMENT School board bylaws	Release approved School Board bylaws only. Possible FIPPA Exceptions: s. 12.1, s. 13.
135	-25	All	ACTS AND LEGISLATION - MINISTERIAL Approved ministry regulations
135	-35	All	ACTS AND LEGISLATION - MINISTERIAL Approved ministry orders in council
135	-45	All	ACTS AND LEGISLATION - MINISTERIAL Approved ministry legislation
135	-50	Some	ACTS AND LEGISLATION - MINISTERIAL Emergency orders	Emergency orders that do not contain personal information that cannot be disclosed under Section 33 of the Act.
135	-60	All	ACTS AND LEGISLATION - MINISTERIAL Ministerial orders	Ministerial orders are available on the Internet. The order is available to the public upon request.
145	-02	Some	ACTS AND LEGISLATION - PROVINCIAL Newfoundland	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-03	Some	ACTS AND LEGISLATION - PROVINCIAL Prince Edward Island	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-04	Some	ACTS AND LEGISLATION - PROVINCIAL Nova Scotia	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-05	Some	ACTS AND LEGISLATION - PROVINCIAL New Brunswick	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-06	Some	ACTS AND LEGISLATION - PROVINCIAL Quebec	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-07	Some	ACTS AND LEGISLATION - PROVINCIAL Ontario	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-08	Some	ACTS AND LEGISLATION - PROVINCIAL Manitoba	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-09	Some	ACTS AND LEGISLATION - PROVINCIAL Saskatchewan	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-10	Some	ACTS AND LEGISLATION - PROVINCIAL Alberta	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-11	Some	ACTS AND LEGISLATION - PROVINCIAL Yukon Territory	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
145	-12	Some	ACTS AND LEGISLATION - PROVINCIAL Northwest Territory	Release approved acts and legislation only. Possible FIPPA Exceptions: s. 12, s. 13.
146	-02	All	AGREEMENTS - GENERAL Agreements register	Provided that only approved agreements are in the register.
182	-02	Some	BADGES, EMBLEMS, FLAGS Flags/pennants	Designs for emblems, flags, badges and the visual identity program approved for current use may be released. Possible FIPPA Exceptions: s. 13, s. 17.
182	-03	Some	BADGES, EMBLEMS, FLAGS Emblems/badges	Designs for emblems, flags, badges and the visual identity program approved for current use may be released. Possible FIPPA Exceptions: s. 13, s. 17.
182	-04	Some	BADGES, EMBLEMS, FLAGS Visual identity program	Designs for emblems, flags, badges and the visual identity program approved for current use may be released. Possible FIPPA Exceptions: s. 13, s. 17.
185	-04	All	CAFETERIAS AND EATING FACILITIES Price lists, menus, etc.	Menus and price lists for government cafeterias may be released.
195	-04	All	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Order in Council Resumes	Order in Council Resumes are available on the Internet.
195	-05	Some	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Manuals	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 12, s. 13, s. 19.
195	-20	Some	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Internal ministry circulars, bulletins and directives	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 12, s. 13, s. 19.
195	-25	Some	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Ministry administrative manuals	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 12, s. 13, s. 19.
195	-30	Some	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Ministry operational manuals	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 12, s. 13, s. 19.
195	-45	Some	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Central agency (Government of B.C.) circulars, bulletins and directives	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 12, s. 13, s. 19
195	-50	Some	CIRCULARS, DIRECTIVES, ORDERS, MANUALS - Central agency (Government of B.C.) administrative and operational manuals	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 12, s. 13, s. 19.
285	-02	All	FORMS MANAGEMENT - Forms register	Register of approved forms.
290	-02	All	INFORMATION AND PRIVACY - GENERAL Directory of Records	Directory of Records is also available in Libraries and electronically through BC Online.
290	-20	Some	INFORMATION AND PRIVACY - GENERAL Information and privacy investigations	Final reports on investigations prepared by the Commissioner may be released. Possible FIPPA Exceptions: s. 21, s. 22.
290	-30	Some	INFORMATION AND PRIVACY - GENERAL Information and privacy reviews	Final reports on reviews prepared by the Office of the information and Privacy Commissioner may be released. Possible FIPPA Exceptions: s. 21, s. 22.
290	-40	Some	INFORMATION AND PRIVACY - GENERAL Judicial reviews	Final reports of judicial reviews of Commissioner's orders may be released. Possible FIPPA Exceptions: s. 14, s. 21, s. 22.
292	-05	All	INFORMATION AND PRIVACY - FREEDOM OF INFORMATION Public Record Index	Approved Public Records Index.
295	-04	All	INFORMATION SERVICES - GENERAL Newspaper clippings
295	-05	Some	INFORMATION SERVICES - GENERAL Biographical sketches (or biographies)	Biographical sketches where consent has been obtained as part of the development. Possible FIPPA Exceptions: s. 22.
306	-02	Some	INFORMATION SERVICES - AUDIO-VISUAL AIDS Motion pictures	Where there is no copyright infringement and consideration has been given for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
306	-03	Some	INFORMATION SERVICES - AUDIO-VISUAL AIDS Slide shows	Where there is no copyright infringement and consideration has been given for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
306	-04	Some	INFORMATION SERVICES - AUDIO-VISUAL AIDS Videotapes	Where there is no copyright infringement and consideration has been given for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
308	-03	Some	INFORMATION SERVICES - BOOKS AND PUBLICATIONS - GENERAL Publication distribution summaries	Where the distribution list is not attached. Possible FIPPA Exceptions: s. 19, s. 22.
308	-05	All	INFORMATION SERVICES - BOOKS AND PUBLICATIONS - GENERAL Publication inventory	Many publication inventories are now available on many web sites.
308	-08	All	INFORMATION SERVICES - BOOKS AND PUBLICATIONS - GENERAL Ministry publication listing	Many Ministry publication listings are now available on many web sites.
312	-03	All	INFORMATION SERVICES - BOOKS AND PUBLICATIONS - INDIVIDUAL Telephone Directories	The government phone book is now available on the Internet. Individual branches/offices will need to ensure that employees who should not be identified are listed only by position name.
312	-04	All	INFORMATION SERVICES - BOOKS AND PUBLICATIONS - INDIVIDUAL Program directories (e.g. B.C. Guide)	Final approved B.C. Guide.
320	-40	Some	INFORMATION SERVICES - INQUIRIES Ministry information resource and reference files	Subject-based files with no requester information included or information concerning draft legislation, etc. Possible FIPPA Exceptions: s. 12, s. 13, s. 17, s. 21, s. 22.
324	-30 -40	Some	INFORMATION SERVICES - LECTURES AND SPEECHES Minister's speeches, ministry staff lectures and speeches	Final version once delivered. Possible FIPPA Exceptions: s. 13, s. 17.
330	-02	Some	INFORMATION SERVICES - MEDIA RELATIONS External media releases	Only final, approved versions. Possible FIPPA Exceptions: s. 13, s. 17.
330	-30	Some	INFORMATION SERVICES - MEDIA RELATIONS Media release projects - compilation	Final version once delivered. Possible FIPPA Exceptions: s. 13, s. 17.
330	-40	Some	INFORMATION SERVICES - MEDIA RELATIONS News conferences	Final version once delivered. Possible FIPPA Exceptions: s. 13, s. 17.
330	-50	Some	INFORMATION SERVICES - MEDIA RELATIONS Radio and television interviews	Final version once delivered. Possible FIPPA Exceptions: s. 13, s. 17.
334	-03	Some	INFORMATION SERVICES - PHOTOGRAPHS Photographic prints	Final image where no identifiable individual appears and in compliance with copyright (does not include background documentation). Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
334	-04	Some	INFORMATION SERVICES - PHOTOGRAPHS Photographic negatives	Final image where no identifiable individual appears and in compliance with copyright (does not include background documentation). Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
334	-06	Some	INFORMATION SERVICES - PHOTOGRAPHS Photographic slides	Final image where no identifiable individual appears and in compliance with copyright (does not include background documentation). Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
336	-30	Some	INFORMATION SERVICES - PUBLIC PROGRAMS Public relations packages	Final approved package. Possible FIPPA Exceptions: s. 13, s. 17.
338	-30	Some	INFORMATION SERVICES - RESEARCH AND SURVEYS Public opinion polls	Final version of public opinion polls are now available through BCIMS. Possible FIPPA Exceptions: s. 13, s. 17, s. 21, s. 22.
350	-30	Some	LEGAL MATTERS Judicial decisions	Final versions of judicial decisions. Possible FIPPA Exceptions: s. 14, s. 21, s. 22.
355	-05	Some	LEGISLATIVE MATTERS Throne speech	Final versions of Throne speeches, bylaws and proceedings of the House. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
355	-06	Some	LEGISLATIVE MATTERS Bylaws	Final versions of Throne speeches, bylaws and proceedings of the House. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
355	-07	Some	LEGISLATIVE MATTERS Proceedings of the house	Final versions of Throne speeches, bylaws and proceedings of the House. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
358	-20	Some	LIBRARY MATERIALS Library materials	Where library materials have not been designated as restricted to government staff. Possible FIPPA Exceptions: s. 13, s. 16, s. 17.
358	-40	Some	LIBRARY MATERIALS Newsletters	Where library materials have not been designated as restricted to government staff. Possible FIPPA Exceptions: s. 13, s. 16, s. 17.
358	-60	Some	LIBRARY MATERIALS Bibliographies	Where library materials have not been designated as restricted to government staff. Possible FIPPA Exceptions: s. 13, s. 16, s. 17.
358	-70	Some	LIBRARY MATERIALS Bulletins	Where library materials have not been designated as restricted to government staff. Possible FIPPA Exceptions: s. 13, s. 16, s. 17.
360	-02	Some	LIBRARY SERVICES - GENERAL Data libraries	Where computer tapes have not been designated as restricted to government staff. Possible FIPPA Exceptions: s. 13, s. 16, s. 17.
362	-02	Some	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Acquisition lists	Where library materials have not been designated as restricted to government staff. Some library catalogues are available electronically (i.e. Internet). Possible FIPPA Exceptions: s. 13, s. 16, s. 17.
362	-03	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Cataloguing in publication program
362	-04	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Classification schedules
362	-05	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Descriptive cataloguing manuals	Where there is no copyright infringement.
362	-06	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Indexes to catalogued material	Where library materials have not been designated as restricted to government staff. Some library catalogues are available electronically (i.e. Internet).
362	-07	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Library coding input entry forms	Where library materials have not been designated as restricted to government staff.
362	-08,	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Subject analysis standards	Where there is no copyright infringement (e.g., AACR2, Library of Congress Subject Headings, etc.).
362	-09	All	LIBRARY SERVICES - ACCESSIONING AND CATALOGUING Library holdings list	Where library materials have not been designated as restricted to government staff.
364	-04	All	LIBRARY SERVICES - ACQUISITION Government publication catalogues
364	-05	Some	LIBRARY SERVICES - ACQUISITION Interlibrary loans	Interlibrary loan forms (-05) should be reviewed to determine if any personal information cannot be disclosed under Section 33 of the Act. Possible FIPPA Exceptions: s. 22.
370	-20	Some	LICENSES AND PERMITS License and permit files	Where the background documentation for the permit or license has been filed separately, or where personal information has been removed. Possible FIPPA Exceptions: s. 22.
375	-02	All	MAIL, POSTAL , COURIER AND FREIGHT SERVICES Canada Post	Canada Post and BC Mail Plus pricing information.
375	-04	All	MAIL, POSTAL , COURIER AND FREIGHT SERVICES Government postal services	Canada Post and BC Mail Plus pricing information.
400	-08	Some	PLANS AND PROGRAMS Business planning	Final approved business plan, mission statement and implemented program plans. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
400	-09	Some	PLANS AND PROGRAMS Mission statements	Final approved business plan, mission statement and implemented program plans. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
400	-20	Some	PLANS AND PROGRAMS Program planning files	Final approved business plan, mission statement and implemented program plans. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
410	-02	Some	PLANS AND PROGRAMS - MANAGEMENT EVALUATION Quality assurance	Final approved quality assurance, service standards and final program evaluation reports. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
410	-03	Some	PLANS AND PROGRAMS - MANAGEMENT EVALUATION Service standards	Final approved quality assurance, service standards and final program evaluation reports. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
410	-20	Some	PLANS AND PROGRAMS - MANAGEMENT EVALUATION Program evaluation project files	Final approved quality assurance, service standards and final program evaluation reports. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
415	-02	Some	PROTOCOL Canadian awards and honours	Some of this information is available in libraries. Consent for the release of personal information not in the public records should be obtained upon collection. Possible FIPPA Exceptions: s. 22.
415	-03	Some	PROTOCOL Consular Corps	Some of this information is available in libraries. Consent for the release of personal information not in the public records should be obtained upon collection. Possible FIPPA Exceptions: s. 22.
415	-04	Some	PROTOCOL Provincial precedence lists	Some of this information is available in libraries. Consent for the release of personal information not in the public records should be obtained upon collection. Possible FIPPA Exceptions: s. 22.
415	-05	Some	PROTOCOL Federal precedence lists	Some of this information is available in libraries. Consent for the release of personal information not in the public records should be obtained upon collection. Possible FIPPA Exceptions: s. 22.
415	-06	Some	PROTOCOL Consular precedence lists	Some of this information is available in libraries. Consent for the release of personal information not in the public records should be obtained upon collection. Possible FIPPA Exceptions: s. 22.
420	-03	Some	RECORDS MANAGEMENT - GENERAL ELF (Eliminate Legal Files)	Final approved standards for ELF and preservation/conservation. Possible FIPPA Exceptions: s. 13, s. 17.
420	-05	Some	RECORDS MANAGEMENT - GENERAL Records preservation/ conservation	Final approved standards for ELF and preservation/conservation. Possible FIPPA Exceptions: s. 13, s. 17.
427	-03	Some	RECORDS MANAGEMENT - MICROGRAPHICS Technical guidelines	Final approved technical guidelines where there is no copyright infringement. Possible FIPPA Exceptions: s. 13, s. 17, s. 21.
442	-20	Some	REPORTS AND STATISTICS - ANNUAL Annual reports	Final approved annual reports. Possible FIPPA Exceptions: s. 13, s. 17.
490	-20	Some	VISITS, TOURS AND TRAVEL Dignitary visit case files	Itineraries once travel is completed. Possible FIPPA Exceptions: s. 19, s. 22.
490	-30	Some	VISITS, TOURS AND TRAVEL Travel case files	Itineraries once travel is completed. Possible FIPPA Exceptions: s. 19, s. 22.

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Section 2 - Buildings and Properties covers accommodations, buildings, lands, and facilities management and includes development, acquisition, construction, alterations and repairs, and maintenance. It also includes utilities and fire prevention.

Primary	Secondary	Release All/ Release Some	File Name (primary/secondary title)	Notes
525	-04	Some	BUILDINGS - GENERAL Building standards	Approved building standards (including by-laws, etc.). Possible FIPPA Exceptions: s. 13, s. 15(1)(k), s. 17, s. 21.
540	-02	Some	BUILDINGS - CONSTRUCTION - GENERAL Building codes	Approved building codes (including by-laws, etc.). Possible FIPPA Exceptions: s. 13, s. 15(1)(k), s. 17, s. 21.
575	-20	Some	BUILDINGS - MAINTENANCE Elevator inspection reports	Final elevator inspection reports. Possible FIPPA Exceptions: s. 13, s. 15(1)(k), s. 17, s. 21, s. 22.
575	-30	Some	BUILDINGS - MAINTENANCE Inspection reports	Final general building inspection reports. Possible FIPPA Exceptions: s. 13, s. 15(1)(k), s. 17, s. 21, s. 22.

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Section 3 - Equipment and Supplies covers the requisition, procurement, storage, distribution, maintenance and disposal of materiel, equipment, and supplies. It includes asset control and inventories as well as vehicle management.

Primary	Secondary	Release All/ Release Some	File Name (primary/secondary title)	Notes
700	-05	All	EQUIPMENT AND SUPPLIES - GENERAL Badges, emblems, crests and flags	Requires ministry policy on the distribution of badges, emblems, crests, and flags.
700	-07	Some	EQUIPMENT AND SUPPLIES - GENERAL Ergonomic standards	Approved ergonomic standards. Possible FIPPA Exceptions: s. 13, s. 17, s. 21.
703	-04	Some	EQUIPMENT AND SUPPLIES - TYPES Technical and operating manuals	Approved technical and operating manuals. Some manuals may be covered by copyright. Possible FIPPA Exceptions: s. 13, s. 17, s. 21.
703	-80	All	EQUIPMENT AND SUPPLIES - TYPES Suppliers	General information about suppliers. Files should not contain competitive pricing information.
736	-02	Some	COMPUTERS - GENERAL Procurement procedures	Final approved procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
736	-04	Some	COMPUTERS - GENERAL Electronic storage media	Approved standards and methods for care and handling of electronic storage media. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
785	-02	Some	LABORATORY EQUIPMENT AND SUPPLIES Laboratory equipment history files	Approved procurement procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
795	-02	Some	MEDICAL EQUIPMENT AND SUPPLIES Procurement procedures	Approved procurement procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
805	-02	Some	MICROGRAPHIC EQUIPMENT AND SUPPLIES Procurement procedures	Approved procurement procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
855	-08	All	STATIONERY Queen’s Printer information bulletins	QP information bulletins.
865	-02	Some	VEHICLES - AIR - GENERAL Aircraft procurement	Approved procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
865	-04	Some	VEHICLES - AIR - GENERAL Aircraft insurance	Approved procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
865	-05	Some	VEHICLES - AIR - GENERAL Air navigation orders procedures	Approved procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
865	-06	Some	VEHICLES - AIR - GENERAL Air regulations procedures	Approved procedures. Possible FIPPA Exceptions: s. 12, s. 13, s. 15(1)(k), s. 17.
865	-07	All	VEHICLES - AIR - GENERAL Certificates of airworthiness	Certificates of airworthiness and registration.
865	-08	All	VEHICLES - AIR - GENERAL Certificates of registration	Certificates of airworthiness and registration.
867	-30	All	VEHICLES - AIR - LOGBOOKS Aircraft technical logs - current logbooks	Aircraft logbooks.
867	-31	All	VEHICLES - AIR - LOGBOOKS Airframe logs	Aircraft logbooks.
867	-32	All	VEHICLES - AIR - LOGBOOKS Records of installations and modifications to aircraft log	Aircraft logbooks.
867	-33	All	VEHICLES - AIR - LOGBOOKS Engine logs	Aircraft logbooks.
867	-34	All	VEHICLES - AIR - LOGBOOKS Propeller logs	Aircraft logbooks.
867	-35	All	VEHICLES - AIR - LOGBOOKS Helicopter and gyroplane component logs	Aircraft logbooks.
869	-20	All	VEHICLES - AIR - MAINTENANCE AND REPAIR Aircraft maintenance and repair records	Aircraft maintenance and repair.
875	-02	Some	VEHICLES - ROAD - GENERAL Ministry fleet plan targets	Plans from previous fiscal years. Possible FIPPA Exceptions: s. 13, s. 17.
875	-03	All	VEHICLES - ROAD - GENERAL Vehicle master list	Provided master list does not link vehicles to individuals.
892	-02	All	VEHICLES - WATER - ADMINISTRATION Declarations of ownership, bills of sale, mortgage papers, and transfer papers
892	-03	All	VEHICLES - WATER - ADMINISTRATION Certificates of survey correspondence
892	-04	All	VEHICLES - WATER - ADMINISTRATION Radio licenses
892	-05	All	VEHICLES - WATER - ADMINISTRATION Builder’s certificates
892	-06	All	VEHICLES - WATER - ADMINISTRATION Applications for registration of a government ship
892	-07	All	VEHICLES - WATER - ADMINISTRATION Certificates of British Registry (Blue Book)
892	-08	All	VEHICLES - WATER - ADMINISTRATION Transcripts and other copies of registry
892	-09	All	VEHICLES - WATER - ADMINISTRATION Ships’ carving and marking notes
892	-10	All	VEHICLES - WATER - ADMINISTRATION Inspection certificates
896	-20	All	VEHICLES - WATER - LOGBOOKS Ship’s wheelhouse logbooks
896	-30	All	VEHICLES - WATER - LOGBOOKS Ship’s engine room watch log
896	-40	All	VEHICLES - WATER - LOGBOOKS Radio logbooks

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Section 4 - Finance covers financial subjects relating to the receipt, control, and expenditure of public funds. It includes financial management, accounts and accounting, financial planning, estimates and budgets, expenditure, liability, revenue control, financial reports and all audits. Procurement of materiel and non- financial asset control have been assigned to Section 3, Equipment and Supplies. Salary and pay records have been assigned to Section 5, Personnel.

Primary	Secondary	Release All/ Release Some	File Name (primary/secondary title)	Notes
900	02	All	FINANCE - GENERAL Comptroller General Instructions
910	06	All	ACCOUNTING - GENERAL Interest rates on overdue accounts payable and receivable
910	09	Some	ACCOUNTING - GENERAL Pay diversion	Pay diversion for specific individuals cannot be routinely released. Possible FIPPA Exceptions: s. 17, s. 21, s. 22
975	20	Some	AUDITS AND COMPLIANCE REVIEWS Auditor General audit	Final report. Possible FIPPA Exceptions: ss.12 -17,s. 19,s. 21, s. 22.
975	30	Some	AUDITS AND COMPLIANCE REVIEWS Federal audit	Final report. Possible FIPPA Exceptions: ss.12 -17,s. 19,s. 21, s. 22.
975	40	Some	AUDITS AND COMPLIANCE REVIEWS Comptroller General audit	Final report. Possible FIPPA Exceptions: ss.12 -17,s. 19,s. 21, s. 22.
975	50	Some	AUDITS AND COMPLIANCE REVIEWS Ministry internal audit	Final report. Possible FIPPA Exceptions: ss.12 -17,s. 19,s. 21, s. 22.
975	60	Some	AUDITS AND COMPLIANCE REVIEWS Other audits and reviews	Final report. Possible FIPPA Exceptions: ss.12 -17,s. 19,s. 21, s. 22.
985	02	All	BANKS AND BANKING Bank and financial institution addresses
1000	02	All	BUDGETS - GENERAL Approved budgets	Available in the Public Accounts, and Estimates.
1010	02	Some	BUDGETS - ESTIMATES Estimates and working papers	Estimates are routinely releasable, and are available in the Public Accounts, and Estimates. Possible FIPPA Exceptions: s. 12, s. 13, s. 17.
1060	02	All	CONTRACTS - GENERAL Standard contract form information
1060	03	All	CONTRACTS - GENERAL Contract register	Provided that it does not contain personal information about the contractor or unit prices.
1065	29	Some	CONTRACTS - CONSTRUCTION Contracts - evaluation	Final report. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
1070	29	Some	CONTRACTS - CONSULTANT/ PROFESSIONAL Contracts - evaluation	Final report. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
1075	29	Some	CONTRACTS - PROCUREMENT Contracts - evaluation	Final report. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
1080	29	Some	CONTRACTS - GENERAL SERVICES Contracts - evaluation	Final report. Possible FIPPA Exceptions: s. 17, s. 21, s. 22.
1120	03	Some	FEES Fee schedules for ministry services	Approved fee schedule. Possible FIPPA Exceptions: s. 13, s. 17.
1120	20	Some	FEES Fee information and schedules	Approved fee schedule. Possible FIPPA Exceptions: s. 13, s. 17.

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Section 5 - Personnel covers subjects relating to employees and personnel services. It includes employee files, pay records, leave management, staffing and recruitment, training and labour relations.

Primary	Secondary	Release All/ Release Some		File Name (primary/secondary title)		Notes
1320	08	All		BENEFITS AND SERVICES - BENEFITS Employee Benefits manual		Approved items will be considered for routine release according to Section 70 of the Act.
1320	09	All		BENEFITS AND SERVICES - BENEFITS Public Service Employees Superannuation Plan (BCPSEP) manual		Approved items will be considered for routine release according to Section 70 of the Act.
1350	03	All		CLASSIFICATION - GENERAL Specifications
1350	05	All		CLASSIFICATION - GENERAL Classification studies		Provided these do not contain personal information.
1350	06	Some		CLASSIFICATION - GENERAL Classification plans (manuals)		Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 13, s. 17.
1350	20	All		CLASSIFICATION - GENERAL Benchmarks - BCGEU		Provided these do not contain personal information.
1350	30	All		CLASSIFICATION - GENERAL Benchmarks - BC Government Professional Employees’ Association		Provided these do not contain personal information.
1350	40	All		CLASSIFICATION - GENERAL Benchmarks - nurses (RNABC and RPNABC)		Provided these do not contain personal information.
1358	20	All		CLASSIFICATION - ISSUES Precedents		Provided these do not contain personal information.
1358	30		Some	CLASSIFICATION - ISSUES Special studies and projects	Provided these do not contain personal information. Possible FIPPA Exceptions: s. 17.
1358	40		All	CLASSIFICATION - ISSUES Generic job descriptions	Provided these do not contain personal information.
1358	50		Some	CLASSIFICATION - ISSUES Classification comparisons	Provided these do not contain personal information. Possible FIPPA Exceptions: s. 17.
1360	30		Some	CLASSIFICATION - POSITIONS - ORGANIZATION AND DESCRIPTION Organizational files	Provided these do not contain personal information. Possible FIPPA Exceptions: s. 22.
1435	20		All	EMPLOYEES - WELFARE AND RECREATION Recreation programs	Provided these do not contain personal information.
1440	08		Some	EMPLOYMENT - EQUITY Employment equity system review	Final report. Possible FIPPA Exceptions: s. 13, s. 17, s. 22.
1440	09		Some	EMPLOYMENT EQUITY Workforce profile	Final report, provided these do not contain personal information. Possible FIPPA Exceptions: s. 13, s. 17, s. 22.
1440	25		Some	EMPLOYMENT EQUITY Employment equity - Action plans	Final approved or rejected plan. Possible FIPPA Exceptions: s. 13, s. 17.
1460	45		All	HEALTH AND SAFETY Hazardous material information
1500	20		Some	LABOUR RELATIONS - COLLECTIVE AGREEMENTS AND INTERPRETATIONS Agreements	Final agreement. Possible FIPPA Exceptions: s. 13, s. 17.
1600	02		All	REGULATIONS AND DIRECTIVES Treasury Board orders	Provided these do not contain personal information.
1600	03		All	REGULATIONS AND DIRECTIVES Personnel services bulletins
1600	04		Some	REGULATIONS AND DIRECTIVES Personnel policy manuals and procedures	Approved items will be considered for routine release according to Section 70 of the Act. Possible FIPPA Exceptions: s. 13, s. 17.
1605	03