Corporate Records Management Branch

940 - ACCOUNTS - STANDING AND OTHER ADVANCES

Records relating to the control of petty cash, imprest bank, salary, travel, working capital, and other accountable advances.

NOTE:  The ministry OPR will classify the voucher duplicates used in cheque issuance under primary 1050.  Non-OPR offices may classify voucher triplicates, quadruplicates, etc. and supporting documentation pertaining to accountable advances under primary 940.  Alternately, non-OPR offices may classify their voucher triplicates, quadruplicates, etc. under secondary 1050-07, regardless of type of expenditure and separated from supporting documentation.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary- Secondary	Records Series		OPR				PIB/PUR
			A	SA	FD
940-00	Policy and procedures		SO	5y	DE
940-01	General		FY+1y	6y	DE
940-02	Field-float		FY+1y	6y	DE
940-03	Petty cash		FY+1y	6y	DE
940-04	Salary		FY+1y	6y	DE
940-05	Seconded or exchange employee		FY+1y	6y	DE
940-07	Working capital		FY+1y	6y	DE
940-20	Travel advances (includes standing and temporary travel advances)		FY+1y	6y	DE
940-30	Other advances		FY+1y	6y	DE