865 - VEHICLES - AIR
Records which relate to the procurement, insurance, registration,
inspection, maintenance, repair, operation and storage of
government or non-government aircraft. Includes the journey and
technical logbooks required by regulations issued under the
Canada Aeronautics Act and all supporting documentation
regarding maintenance and repair entries made in the aircraft
technical logbooks.
For asset control and disposal, see primaries 705 (asset control and inventories)
and 740 (disposal and
surplus).
For purchase requisitions, see primary 835 (Corporate Procurement Solutions
requisitions) or 850 (standing offer
agreements)
non-OPR NOTE: Offices will retain
non-OPR copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 865-00 |
Policy and procedures |
|
SO |
5y |
SR |
|
| 865-01 |
General |
|
FY+1y |
nil |
DE |
|
| 865-02 |
Aircraft procurement |
|
FY+1y |
nil |
DE |
|
| 865-03 |
Aircraft insurance |
|
SO+1y |
nil |
DE |
|
| 865-04 |
Engineering and inspection procedures |
|
SO |
nil |
DE |
|
| 865-05 |
Air navigation orders procedures |
|
SO |
nil |
DE |
|
| 865-06 |
Air regulations procedures |
|
SO |
nil |
DE |
|
| 865-07 |
Certificates of airworthiness
(maintained in the aircraft and renewed annually)
SO = when a new certificate is issued |
|
SO+1y |
nil |
DE |
|
| 865-09 |
Air vehicle lease/rental |
|
FY+1y |
nil |
DE |
|
865-20
|
Aircraft history files
(alphabetically by aircraft registration mark)
(includes centifcate of registration, which may be located in aircraft during active retention period)NOTE: Records relating to the operation, maintenance and repair, including supporting documentation regarding maintenance and repair entries made in the aircraft technical logbooks, should be classified to this secondary.
|
|
SO |
2y |
DE |
|
| 865-25 |
Aircraft journey log
(alphabetically by aircraft registration mark)
SO = when the log is closed and a new one is opened |
|
SO |
2y |
DE |
|
| 865-30 |
Aircraft technical logs - current logbooks (No. T52-2373)
(alphabetically by aircraft registration mark)
NOTE: Offices should classify all aircraft technical logbooks in this
secondary unless they have sufficient volume to warrant classifying them
in the secondaries listed below. |
|
SO+2y |
nil |
DE |
|
| 865-31 |
Airframe logs (No. T52-2365/1)
(alphabetically by aircraft registration mark) |
|
SO+2y |
nil |
DE |
|
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 865-32 |
Records of installations and modifications to aircraft log (No.
T52-2365/2)
(alphabetically by aircraft registration mark) |
|
SO+2y |
nil |
DE |
|
| 865-33 |
Engine logs (No. T52-2365/3)
(alphanumerically by manufacturer's serial number) |
|
SO+2y |
nil |
DE |
|
| 865-34 |
Propeller logs (No. T52-2365/4)
(alphanumerically by propeller hub serial number) |
|
SO+2y |
nil |
DE |
|
| 865-35 |
Helicopter and gyro plane component logs (No. T52-2365/5)
(alphabetically by helicopter or gyro plane registration mark)
|
|
SO+2y |
nil |
DE |
|
| SO = |
when the aircraft, engine or propeller is sold, destroyed or permanently withdrawn from service |
|
|
|
|
|
