737 - COMPUTERS - HARDWARE
Records relating to the procurement of computer hardware, including
justification, hardware evaluations, user specifications, issue, maintenance
and repairs. Includes inter-ministerial hardware transfer agreements, research
files, history files, problem and maintenance files, etc.
For asset control and disposal, see primaries 705 (asset control and inventory) and
740 (disposal and surplus).
For catalogues, manuals, price lists, and letters of offer, see
primary 703.
For computer
software, see primary 738.
For computer supplies, see primary 855.
For development of computer applications, see
primaries 6450 (projects), 6820 (applications), and 6840 (change management).
For
maintenance contracts, see primary 1080.
For purchase orders, see primaries 830 (emergency purchase orders), 835 (Purchasing Commission
requisitions), and 850 (standing
offer agreements).
The ministry OPR is (Computing
Services Branch or equivalent) unless otherwise specified
below.
non-OPR NOTE: Offices will retain non-OPR
copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 737-00 |
Policy and procedures |
|
SO |
5y |
DE |
|
| 737-01 |
General |
|
FY+1y |
nil |
DE |
|
| 737-02 |
Inter-ministerial hardware transfers
NOTE: The related history file (see secondary -25) should be transferred
with the hardware.
(arrange by product name and model) |
|
FY+1y |
nil |
DE |
|
| 737-20 |
Hardware research files |
|
SO |
nil |
DE |
|
| 737-25 |
Hardware history files
(arrange by product name and then machine site and model)
NOTE: This secondary includes correspondence, floor plans, purchase
requests, installation/removal schedules and reports, service reports, operating
instructions additional to system documentation, and hardware upgrade proposals.
NOTE: History files pertaining to dedicated word processing and other
software-dependent hardware may contain records on related software.
SO = upon disposal of hardware |
|
SO+1y |
nil |
DE |
|
| 737-30 |
Hardware problems and maintenance
(arrange by company maintaining hardware)
NOTE: This secondary includes correspondence and complaints related
to specific companies maintaining hardware. |
|
FY+1y |
nil |
DE |
|
