Corporate Records Management Branch

705 - ASSET CONTROL AND INVENTORIES

Records relating to the control of fixed and unfixed assets (excluding buildings and lands) and stock inventory, including receipt, storage, inventory and stocktaking.  This does not include records relating to financial assets, such as cash, bank accounts, and accounts receivable.

For records relating to accountable advances, see primary 940.
For records relating to audits, see primary 975.
For records relating to financial accounting of inventories and write-off of accounts, see primary 935.
For records relating to ministry bank accounts, see primary 985.
For technical service repairs, see primary 815.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary- Secondary	Records Series		OPR				PIB/PUR
			A	SA	FD
705-00	Policy and procedures		SO	5y	DE
705-01	General		FY+1y	nil	DE
705-02	Asset loss investigation reports		FY+1y	nil	DE
705-03	Warehouse inventory		SO	nil	DE
•705-04	Insurance on inventory		CY+5y	2y	DE
705-05	Inventory control system update SO = upon verification of data entry		SO	nil	DE
705-20	Ministry asset control case files SO = upon verification of asset control list		SO+3y	nil	DE
705-30	Ministry stock control (supplies) inventory (ministry specific coding systems may be used to arrange files by organizational structure) For coding instructions, see Appendix A. SO = upon turn over of inventory		SO+3y	nil	DE
NOTE:	For a definition of fixed assets and inventory, see the Financial Administration Procedures Manual.