312 - INFORMATION SERVICES - BOOKS AND PUBLICATIONS - INDIVIDUAL
Records relating to the preparation, editing, and compilation of individual
books, pamphlets, and other publications. The originals used in publication
can comprise various media, including textual manuscripts, maps, photographs,
computer output microforms (COM), source document microforms, films, sound
recordings and computer storage media. Includes telephone and program
pages, Government of B.C. Telephone Directory, B.C. Guide, ministry/agency
phone directory.
For computer systems documentation, see primary 6450.
For printing and distribution of books and publications, see primary 308.
For publication distribution accounting records, see primary 935.
For telephone contact lists, see primary 858.
For STOB40 accounts, see primary 925.
non-OPR NOTE: Offices will retain non-OPR
copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 312-00 |
Policy and procedures |
|
SO |
5y |
DE |
|
| 312-01 |
General |
|
CY+2y |
nil |
DE |
|
| 312-02 |
Originals used for publications
SO = upon date of final publication
(i.e., when originals are no longer required) |
|
SO+1y |
5y |
SR |
|
| 312-03 |
Telephone directories |
|
CY+2y |
nil |
DE |
|
| 312-04 |
Program directories (e.g., B.C. Guide) |
|
CY+2y |
nil |
DE |
|
| 312-20 |
Ministry publication development files
(title by alphanumeric code)
For coding instructions, see Appendix A.
SO = upon date of publication |
|
SO+3y |
nil |
SR |
|
| 312-25 |
Publication review files SO = upon completion of the review NOTE: This secondary
covers records relating to expert or professional reviews of publications produced by the ministry
or by staff representing the ministry. Reviews by staff acting in a private capacity are
personal records and are not classified in ARCS or ORCS. |
|
SO |
nil |
DE |
|
