293 - INFORMATION AND PRIVACY - PROTECTION OF PRIVACY
•Records relating to the collection, use, disclosure, and protection of
personal information as regulated under section 26 to 34 of the Freedom of
Information and Protection of Privacy Act (FOIPPA) (RSBC 1996, c. 165). This
primary also relates to the identification and description of personal
information banks, the correction of personal information, and the notification
of correction of personal information. In addition this primary covers the
development of privacy impact assessments, as required under section 69(5) of
the FOIPPA
•Record types include: correspondence, memoranda, and reports.
For records relating to correction of personal information resulting from a request for
information, see secondary
292-30 or 292-40 .
•For information system documentation, see primary 6450.
For records relating to information security, see primary 462.
For records management, see primaries 420
to 432.
non-OPR NOTE: Offices will retain non-OPR copies of records for:
SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 293-00 |
Policy and procedures |
|
SO |
5y |
SR |
|
| 293-01 |
General |
|
CY+1y |
nil |
DE |
|
| 293-02 |
Release of personal information |
|
CY+1y |
nil |
DE |
|
| 293-03 |
Use of personal information |
|
CY+1y |
nil |
DE |
|
| 293-04 |
Correction of personal information |
|
CY+1y |
nil |
DE |
|
| 293-05 |
Collection of personal information |
|
CY+1y |
nil |
DE |
|
| 293-20 |
Personal information banks
(arrange by PIB name)
SO = upon publication of the Directory of Records
|
|
SO+1y |
5y |
DE |
PIB |
| 293-30 |
Requests to correct personal information
(arrange by tracking code or name of requester)
SO = when personal information has been updated, annotated, or request has
been transferred to another public body
NOTE: Requests to correct personal information resulting from FOI requests are classified on the appropriate case file under secondary 292-30 or 292-40. |
|
SO+1y |
2y |
DE |
PIB |
| 293-50 |
Protection of privacy issues
(arrange alphabetically by issue)
SO = when issue has been resolved, the information is
no longer current, and/or the information is no longer required for reference purposes
SR = The government archives will retain protection of
privacy issue case files which document the identification and resolution of significant
issues over time. Files kept purely for reference purposes (that is, convenience
copies of issues dealt with by other jurisdictions) should be removed and destroyed, upon
authorization of the Records Officer, when files are being boxed for transfer to off-site
storage. |
|
SO+1y |
5y |
SR |
|
| •293-60 |
Privacy impact assessments
(also known as PIAs)
(arrange by PIA number)
SO = upon disposition of records covered by the PIA or completion of a new PIA
NOTE = Privacy impact assessments are conducted to determine if new legislation, systems,
projects, or programs meet the requirements of part 3 of the Act.
| |
SO+1y |
nil |
DE |
|
