280 - EXECUTIVE SERVICES - GENERAL
Records relating to the provision of various
administrative services for the ministry executive (i.e., minister, deputy ministers, assistant
deputy ministers and equivalent positions). Those services include the preparation of replies
for letters addressed to the executive, the preparation of executive briefing notes, and the
collection of information on current executive issues.
Record types include paper and electronic correspondence and briefing notes.
For correspondence guidelines, see primary 255.
For correspondence tracking, see primary 255.
For form letter manuals, see primary 195.
For legislative matters, including house briefing notes, see primary 355.
For general ministry current issues, see primary 295.
For reporting boards, agencies, and Crown corporations, see primaries 200, 202, and 233.
For the retention of records maintained by the executive, see special schedule 102906.
non-OPR NOTE: Offices will retain non-OPR
copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 280-00 |
Policy and procedures |
|
SO |
5y |
SR |
|
| 280-01 |
General |
|
CY+2y |
nil |
DE |
|
| 280-20 |
Executive briefing notes |
|
CY+1y |
9y |
SR |
|
| 280-30 |
Executive correspondence referral replies
(also known as minister's letters)
(includes letters to the executive and reply letters)
NOTE: Offices should file copies of the letters and briefing notes under the appropriate subject primary in ARCS or
ORCS, if they add to the accuracy, integrity and completeness of that other file.
|
|
CY+1y |
9y |
SR |
|
| 280-40 |
Executive issues
(covers current executive issues) |
|
SO |
10y |
SR |
|
| 10y = |
This retention period for executive briefing notes,
executive correspondence referral replies, and
executive issue records is consistent with the retention
period in the special schedule for executive records
(102906). |
|
|
|
|
|
| SR = |
The BC Archives will selectively retain executive briefing
notes, executive correspondence referral replies, and
executive issue records because of their significant
evidential value. This disposition reflects the
disposition of the special schedule for executive records
(102906).
A government archivist will select those files relating to
significant operational and administrative decisions and
actions. All records covered by these secondaries that
are not selected will be destroyed.
When boxing files, ministry/agency staff may assist in
the selection process by identifying significant files on
the accompanying file list. |
|
|
|
|
|
| NOTE: |
Executive briefing notes, correspondence referral replies, and issue records that are managed and
maintained in designated non-executive offices must be scheduled in accordance with the OPR retention and
final disposition in primary 280. Those that are
managed and maintained in executive offices must be scheduled in accordance with the special schedule for
executive records (102906). All other offices must use
the non-OPR retention and final disposition in primary 280. |
|
|
|
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