Corporate Records Management Branch

202 - COMMITTEES AND COMMISSIONS - MINISTERIAL

Records relating to the establishment, organization, and functions of boards, commissions, committees, councils, groups, panels, royal commissions, sub-committees, task forces, and working groups which are exclusive to a particular ministry.  Includes agenda, notices, minutes, reports, and other records.

NOTE:  Records relating to boards, committees, commissions, etc. are considered administrative even though such bodies often deal with operational matters.  For ease of reference and retrieval, some offices may wish to physically arrange committee files with the associated operational files.  Another option is to file copies of such records on an operational file (e.g., reports, studies, etc.).  Contact your records officer if you have questions regarding file operations in your ministry or agency.

For executive concerns regarding reporting boards, Crown agencies, and corporations, see primary 282.

The ministry or agency OPR is the office or branch responsible for secretarial functions unless otherwise specified below.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary- Secondary	Records Series		OPR				PIB/PUR
			A	SA	FD
202-00	Policy and procedures		SO	5y	SR
202-01	General		SO	7y	DE
202-20	Ministry committees (name by alphanumeric code) For coding instructions, see Appendix A.		SO	7y	SR
	SO = when committee is no longer active and/or file/volume has been closed for one year
	NOTE:  The OPR is the office or branch within the ministry responsible for the creation and maintenance of the records of the committee.