Corporate Records Management Branch

200 - COMMITTEES AND COMMISSIONS - GENERAL

Records relating to the establishment, organization, and functions of boards, commissions, committees, councils, groups, panels, royal commissions, sub-committees, task forces, and working groups not shown elsewhere in the committees and commissions block.  Includes agenda, notices, minutes, reports, and other records.

NOTE:  Records relating to boards, committees, commissions, etc. are considered administrative even though such bodies often deal with operational matters.  For ease of reference and retrieval, some offices may wish to physically arrange committee files with the associated operational files.  Another option is to file copies of such records on an operational file (e.g., reports, studies, etc.).  Contact your records officer if you have questions regarding file operations in your ministry or agency.

For associations, clubs, societies, etc., see primary 160.
For executive concerns regarding reporting boards, agencies, and Crown corporations, see primary 282.

The ministry OPR is (office or branch responsible for secretarial functions) unless otherwise specified below.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary- Secondary	Records Series		OPR				PIB/PUR
			A	SA	FD
200-00	Policy and procedures		SO	5y	SR
200-01	General		SO	7y	DE
200-20	General committees (name by alphanumeric code) For coding instructions, see Appendix A.		SO	7y	SR
NOTE:	The OPR is the office or branch responsible for the creation and maintenance of the records of the committee.
SO =	when committee is no longer active and/or file/volume has been closed for one year