160 - ASSOCIATIONS, CLUBS, SOCIETIES
Records relating to participating and maintaining membership in associations, clubs,
federations, foundations, leagues, orders, and societies. This primary does not cover
records relating to boards, councils, commissions, and quasi-autonomous non-government
organizations.
Record types include: proceedings, minutes, annual reports, financial statements,
membership fee statements, correspondence, and reports.
NOTE: Records relating to associations, clubs, and societies with which the ministry
has a mandated or legislated relationship, and that relate to operational functions of the
ministry, must be classified in the appropriate ORCS.
For committees and commissions, see primaries
200 (general),
201 (cabinet),
202 (ministerial),
204 (inter-ministerial),
205 (international) and
206 (inter-provincial).
For conferences, see primary 220.
non-OPR NOTE: Offices will retain non-OPR
copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| |
|
A |
SA |
FD |
|
| 160-00 |
Policy and procedures |
|
SO |
5y |
DE |
|
| 160-01 |
General |
|
CY+2y |
nil |
DE |
|
| 160-20 |
Association, club, and society files
(arrange by alphanumeric code)
SO = when association, club, or society is no longer active and/or file has been closed for
one year
DE = Upon approval of the Records Officer, the ministry or agency will destroy association,
club, and society files opened on or after 1 January 1997 at the end of their active retention
period. |
|
SO |
nil |
DE |
|
160-25
|
Association, club, and society files - pre-1997
arrange by alphanumeric code)
SO = when no longer needed for reference purposes
SR = The government archives will selectively retain association, club, and society files
opened before 1 January 1997 because they often document operational functions of the
government ministry or agency and the interaction between government and non-government
organizations regarding these operational functions.
The government archives will retain those files that document a mandated or legislated
relationship between the ministry and an association, club, or society.
NOTE: After 1 January 1997, records relating to a mandated or legislated relationship between
the ministry/agency and an association, club, or society must be classified in the
appropriate ORCS. For coding instructions, see
Appendix A |
|
SO |
nil |
SR |
|
