Corporate Records Management Branch

154 - AGREEMENTS - UNITED STATES

Records relating to all formal agreements, memoranda of understanding and protocols with the United States of America (including individual states).  Includes draft agreements, approved agreements, negotiations, correspondence, working papers, and other records leading to the development and approval of USA agreements.

NOTE:  Records relating to agreements are considered administrative even though they often deal with operational matters.  For ease of reference and retrieval, some offices may wish to physically arrange agreement files with the associated operational files.  Another option is to file copies of such records on an operational file (e.g., reports, studies, etc.).  Contact your records officer if you have any questions regarding file operations in your ministry or agency.

For agreements register, see primary 146.
For audits relating to agreements, see primary 975.
For cooperation and liaison activities, see primaries 230 (general), 232 (British Columbia government), 233 (Crown corporations), 235 (federal), 238 (international), 240 (local government), 242 (provincial) and 245 (educational institutions).
For records relating to the financial details of agreements, including cost recoveries, etc., see primary 950.

NOTE:  Original agreements between British Columbia and extra-provincial jurisdictions are to be deposited at the Order in Council Administration Office, Ministry of Attorney General.

NOTE:  Intra-ministry agreements, protocols, and memoranda are to be classified under the appropriate subject heading.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary- Secondary	Records Series		OPR				PIB/PUR
			A	SA	FD
154-00	Policy and procedures		SO	5y	SR
154-01	General		CY+2y	nil	DE
154-20	Draft United States agreements (includes negotiations, studies and all other records involved in the development of the agreement) SO = when agreement is approved or negotiations are suspended NOTE: Only drafts and working documents should be filed on 154-20. Approved United States agreements should be filed on 154-25.		SO+1y	5y	SR
154-25	Approved United States agreements SO = upon expiry of the agreement and when information is no longer required		SO+1y	5y	SR