151 - AGREEMENTS - INTER-MINISTRY AND INTER-AGENCY
Records relating to all formal inter-ministry and inter-agency agreements, memoranda of
understanding and protocols. Includes draft agreements, approved agreements,
negotiation documents, correspondence, working papers, and other records leading to
the development and approval of inter-ministry and inter-agency agreements.
NOTE: Records relating to agreements are considered administrative
even though they often deal with operational matters. For ease of reference
and retrieval, some offices may wish to physically arrange agreement files
with the associated operational files. Another option is to file copies
of such records on an operational file (e.g., reports, studies, etc.).
Contact your records officer if you have any questions regarding file
operations in your ministry or agency.
For agreements register, see primary 146
.
For audits relating to agreements, see primary 975
.
For cooperation and liaison activities, see primaries 230 (general), 232 (British Columbia government), 233 (Crown corporations), 235 (federal), 238 (international), 240 (local government), 242 (provincial) and 245 (public institutions).
For
records relating to the financial details of agreements, including
cost recoveries, etc., see primary 950 .
NOTE: Intra-ministry agreements, protocols,
and memoranda are to be classified under the appropriate subject
heading.
non-OPR NOTE: Offices will retain
non-OPR copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 151-00 |
Policy and procedures |
|
SO |
5y |
SR |
|
| 151-01 |
General |
|
CY+2y |
nil |
DE |
|
| 151-20 |
Draft inter-ministry and inter-agency agreements
(includes negotiations, studies and all other records involved in the development
of the agreement)SO = when agreement is approved or negotiations are suspended
NOTE: Only draft and working documents should be filed on 151-20.
Approved inter-ministry and inter-agency agreements should be filed on 151-25. |
|
SO+1y |
5y |
DE |
|
| 151-25 |
Approved inter-ministry and inter-agency agreements SO = upon expiry of the agreement and when information is no longer required FR = The government archives will fully retain approved inter-ministry and inter-agency agreements because these records document high level decisions and arrangements concerning government structure and development over time. |
|
SO+1y |
5y |
FR |
|
