146 - AGREEMENTS - GENERAL
Records not shown elsewhere in the agreement block which relate to formal
agreements, memoranda of understanding and protocols. Includes draft agreements,
approved agreements, negotiations, correspondence, working papers, and other
records leading to the development and approval of agreements. This primary
also includes records relating to foreign and multi-party agreements.
NOTE: Records relating to agreements are considered administrative
even though they often deal with operational matters. For ease of reference
and retrieval, some offices may wish to physically arrange agreement files
with the associated operational files. Another option is to file copies of
such records on an operational file (e.g., reports, studies, etc.).
Contact your records officer if you have any questions regarding file
operations in your ministry or agency.
For audits relating to agreements, see primary 975.
For employer-employee relations, see primary
1480.
For cooperation and liaison activities, see primaries 230 (general), 232 (British Columbia Government), 233 (Crown corporations), 235 (federal), 238 (international), 240 (local government), 242 (provincial) and 245 (public institutions).
For
records relating to the financial details of agreements, including
cost recoveries, etc., see primary 950.
NOTE: Original agreements between British
Columbia and extra-provincial jurisdictions are to be deposited
with Order in Council Administration Office, Ministry of Attorney
General.
NOTE: Intra-ministry agreements, protocols, and
memoranda are to be classified under the appropriate subject
heading.
non-OPR NOTE: Offices will retain
non-OPR copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 146-00 |
Policy and procedures |
|
SO |
5y |
SR |
|
| 146-01 |
General |
|
CY+2y |
nil |
DE |
|
| 146-02 |
Agreements register |
|
SO+1y |
5y |
SR |
|
| 146-20 |
Draft foreign agreements (other than USA)
(includes negotiations, studies and all other records involved in the development
of the agreement)
SO = when agreement is approved or negotiations are suspended |
|
SO+1y |
5y |
SR |
|
| 146-25 |
Approved foreign agreements (other than USA) SO = upon expiry of the agreement and when information is no longer required |
|
SO+1y |
5y |
SR |
|
| 146-30 |
Draft multi-party agreements
(includes negotiations, studies and all other records involved in the development
of the agreement)SO = when agreement is approved or negotiations are suspended |
|
SO+1y |
5y |
SR |
|
| 146-35 |
Approved multi-party agreements SO = upon expiry of the agreement and when information is no longer required |
|
SO+1y |
5y |
SR |
|
| 146-40 |
Other draft agreements
(includes negotiations, studies and all other records involved in the development of the agreement)SO = when agreement is approved or negotiations are suspended |
|
SO+1y |
5y |
SR |
|
| 146-45 |
Other approved agreements SO = upon expiry of the agreement and when information is no longer required |
|
SO+1y |
5y |
SR |
|
| NOTE: |
Only draft and working documents should be filed on the draft agreement case files. Approved agreements should be filed on the approved agreement case files. |
|
|
|
|
|
