•1385 - EMPLOYEE SUPERVISION AND DEVELOPMENT
Records relating to the day-to-day supervision and development of employees
(including volunteers) at the worksite. This includes the management of
employees on sick leave and their return to work, as well as investigations
of alleged employee misconduct.
Record types include correspondence, employee performance and development plans
(EPDPs), applications, forms, agreements, reports, and photographs.
NOTE: The official employee personnel file is held by the BC Public Service
Agency (BCPSA). Agencies not served by BCPSA will need additional secondaries
and different retention periods. For guidance, please contact your Records Officer.
For Article 29 committees, see secondary 202-20.
For complaints, disputes, and grievances, see secondary 1480-20.
For criminal record check consent forms, see secondary 1665-04.
For executive leadership development applications, see secondary
1705-02.
For personal protective equipment fit tests, see secondary 1560-08.
For training course development and delivery, see primary 1735.
non-OPR NOTE: Offices will retain non-OPR
copies of records for: SO nil DE
Primary-
Secondary |
Records Series |
|
OPR |
|
PIB/PUR |
| | |
A |
SA |
FD |
|
| 1385-00 |
Policy and procedures |
|
SO |
nil |
DE |
|
| 1385-01 |
General |
|
CY+1y |
nil |
DE |
|
| 1385-02 |
(closed effective November 22, 2007) |
|
|
|
|
|
| 1385-20 |
Branch employee files
(arrange by surname)
SO = when no longer required by manager/supervisor or upon expiry of retention periods
stipulated in the collective agreement (e.g., disciplinary records)
NOTE: The official employee personnel file is held by BCPSA, but
supervisors/managers may retain certain job-specific records. They may include
confirmation/verification of employment records, copies of job descriptions, agreements
to work different hours, time and leave reporting records, approved vacation requests,
EPDPs and related training and development information, investigations of alleged
misconduct, relocation information, ergonomic assessments and related letters to employees,
building access information, exit interviews, and return to work plans for employees on
health-related absences.
NOTE: When EPDPs or equivalent plans are used as an appraisal form signed by the
employee and supervisor, a copy is sent to BCPSA for filing on the employee’s personnel file.
NOTE: Employee training information is recorded on the Corporate Human Resource
Information and Payroll System (CHIPS), which is maintained by BCPSA. |
|
SO |
nil |
DE |
PIB |
| 1385-21 |
(closed effective November 22, 2007) |
|
|
|
|
|
