Corporate Records Management Branch

1050 - CHEQUES AND FINANCIAL TRANSACTIONS

Records relating to the documentation of financial transactions for accounting purposes.  Includes batched cash and revenue deposits, cheque vouchers, journal vouchers, travel vouchers, returned cheques, and related supporting documentation.

For copies of financial transaction records used as supporting documentation in a supplier or subject file, see primaries 925 (accounts payable) and 935 (accounts receivable).
For coding instructions, see Appendix A.

NOTE:  On 1 April 1993, the Office of Comptroller General decentralized responsibility for these records, making individual government offices the office of primary responsibility (OPR).  Records created prior to decentralization will be disposed of in accordance with the previously approved retention and disposition schedules.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary- Secondary	Records Series		OPR				PIB/PUR
			A	SA	FD
1050-00	Policy and procedures		SO	5y	DE
1050-01	General		FY+1y	6y	DE
1050-02	Returned cheques (includes NSF cheques) NOTE: Please notify Corporate Records Management Branch if volume of returned cheques necessitates transfer of active records to off-site storage		FY+1y	6y	DE
1050-03	Cheque requisitions (includes forms FIN 210, 210c, 211, and 358)		FY+1y	6y	DE
1050-04	Journal vouchers (includes form FIN 264)		FY+1y	6y	DE
1050-05	Deposits (includes FIN 278, deposit form)		FY+1y	6y	DE
1050-06	Travel vouchers (includes form FIN 10)		FY+1y	6y	DE
1050-07	Voucher/requisition triplicates, quadruplicates, etc. (includes triplicates, quadruplicates of journal and travel vouchers, and cheque requisitions)		FY+1y	6y	DE
1050-08	Replacement (in-lieu) cheques		FY+1y	6y	DE
1050-09	Integrated batches (combining various forms)		FY+1y	6y	DE
1050-10	Batch control		FY+1y	6y	DE