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Corporate Records Management Branch


 

SUMMARY OF CHANGES - 2003 AMENDMENT


Administrative Records Classification System (ARCS) - Summary of Changes 2003 Amendment.  The following table lists the secondary final disposition changes covered by the ARCS 2003 Amendment.  Please note that all -01 secondaries (General), with the exception of 201-01 and 1250-01, were also changed to DE.


SECTION 1

Primary-
Secondary
Records Series OPR
non-OPR
Type of Change
Comments
A SA FD A SA FD  
100-00 Administration - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
102-00 Administration - meetings - policy and procedures     DE       Final Disposition Changed from SR to DE.
105-00 Administration - organization - policy and procedures     DE       Final Disposition Changed from SR to DE.
130-00 Legislation - Federal - policy and procedures     DE       Final Disposition Changed from SR to DE.
130-25 Approved federal legislation     DE       Final Disposition Changed from SR to DE.
130-35 Approved federal regulations     DE       Final Disposition Changed from SR to DE.
135-00 Legislation - ministerial - policy and procedures     DE       Final Disposition Changed from SR to DE.
152-20 Draft municipal agreements(includes negotiations, studies and all other records involved in the development of the agreement)     DE       Final Disposition Changed from SR to DE.
152-30 Draft regional district agreements     DE       Final Disposition Changed from SR to DE.
152-40 Draft improvement district agreements     DE       Final Disposition Changed from SR to DE.
152-50 Draft school district agreements     DE       Final Disposition Changed from SR to DE.
152-60 Other draft local government agreements     DE       Final Disposition Changed from SR to DE.
192-00 Ceremonies and celebrations - policy and procedures     DE       Final Disposition Changed from SR to DE.
195-27 Development files for ministry administrative manuals     DE       Final Disposition Changed from SR to DE.
195-35 Development files for ministry operational manuals     DE       Final Disposition Changed from SR to DE.
220-00 Conferences, seminars, symposia - policy and procedures     DE       Final Disposition Changed from SR to DE.
275-00 Disaster/emergency measures - policy and procedures     DE       Final Disposition Changed from SR to DE.
275-02 Emergency evacuation procedures     DE       Final Disposition Changed from SR to DE.
275-03 Civil defence     DE       Final Disposition Changed from SR to DE.
275-04 Disaster planning     DE       Final Disposition Changed from SR to DE.
285-02 Forms register     DE       Final Disposition Changed from SR to DE.
295-00 Information services - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
295-04 Newspaper clippings     DE       Final Disposition Changed from SR to DE.
304-00 Information services - articles and manuscripts - policy and procedures     DE       Final Disposition Changed from SR to DE.
308-00 Information services - books and publications - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
308-02 Requests to commit funds     DE       Final Disposition Changed from SR to DE.
308-03 Publication distribution summaries     DE       Final Disposition Changed from SR to DE.
308-04 Publication initiation forms     DE       Final Disposition Changed from SR to DE.
308-05 Publication inventory     DE       Final Disposition Changed from SR to DE.
308-06 Publication pricing     DE       Final Disposition Changed from SR to DE.
308-07 Distribution lists     DE       Final Disposition Changed from SR to DE.
308-20 Chargeable publication requests     DE       Final Disposition Changed from SR to DE.
312-00 Information services - books and publications - individual - policy and procedures     DE       Final Disposition Changed from SR to DE.
316-00 Information services - exhibits, fairs, exhibitions - policy and procedures     DE       Final Disposition Changed from SR to DE.
316-02 Distribution records     DE       Final Disposition Changed from SR to DE.
320-00 Information services - inquiries - policy and procedures     DE       Final Disposition Changed from SR to DE.
320-20 Inquiries - telephone conversation notes and responses     DE       Final Disposition Changed from SR to DE.
320-30 Inquiries - written requests and responses     DE       Final Disposition Changed from SR to DE.
324-00 Information services - lectures and speeches - policy and procedures     DE       Final Disposition Changed from SR to DE.
324-02 Arrangements for speaking engagements     DE       Final Disposition Changed from SR to DE.
324-20 Minister's speeches - individual     DE       Final Disposition Changed from SR to DE.
330-03 Media lists     DE       Final Disposition Changed from SR to DE.
330-04 Contacts with media     DE       Final Disposition Changed from SR to DE.
330-20 Media release projects - individual     DE       Final Disposition Changed from SR to DE.
334-00 Information services - photographs - policy and procedures     DE       Final Disposition Changed from SR to DE.
355-02 Reports and resolutions     DE       Final Disposition Changed from SR to DE.
355-05 Throne speech     DE       Final Disposition Changed from SR to DE.
355-06 Bylaws     DE       Final Disposition Changed from SR to DE.
358-00 Library/reference materials - policy and procedures     DE       Final Disposition Changed from SR to DE.
393-00 Office support services - data entry - policy and procedures     DE       Final Disposition Changed from SR to DE.
423-02 File operations     DE       Final Disposition Changed from SR to DE.
425-00 Records management - inventories - policy and procedures     DE       Final Disposition Changed from SR to DE.
428-00 Records management - projects - policy and procedures     DE       Final Disposition Changed from SR to DE.
430-00 Records management - retention and disposition schedules - policy and procedures     DE       Final Disposition Changed from SR to DE.
440-00 Reports and statistics - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
440-02 Reports register     DE       Final Disposition Changed from SR to DE.
442-00 Reports and statistics - annual - policy and procedures     DE       Final Disposition Changed from SR to DE.
460-03 Guidelines from outside agencies     DE       Final Disposition Changed from SR to DE.
460-04 Security awareness measures     DE       Final Disposition Changed from SR to DE.
462-00 Security - information technology - policy and procedures     DE       Final Disposition Changed from SR to DE.
462-05 Register of information security incidents     DE       Final Disposition Changed from SR to DE.
462-20 Security incidents/investigations     DE       Final Disposition Changed from SR to DE.

SECTION 2

505-00 Buildings and properties - charges - policy and procedures     DE       Final Disposition Changed from SR to DE.
515-00 Accommodation - reports and statistics - policy and procedures     DE       Final Disposition Changed from SR to DE.
525-02 Building directories     DE       Final Disposition Changed from SR to DE.
525-03 Addresses and locations     DE       Final Disposition Changed from SR to DE.
545-02 Architects     DE       Final Disposition Changed from SR to DE.
545-03 Consultants     DE       Final Disposition Changed from SR to DE.
545-04 Contractors     DE       Final Disposition Changed from SR to DE.
545-30 Cancelled construction project files     DE       Final Disposition Changed from SR to DE.
565-00 Buildings - fires - automatic sprinklers and alarm systems - policy and procedures     DE       Final Disposition Changed from SR to DE.
575-00 Buildings - maintenance - policy and procedures     DE       Final Disposition Changed from SR to DE.
590-03 Zoning     DE       Final Disposition Changed from SR to DE.
600-02 Fencing     DE       Final Disposition Changed from SR to DE.
600-03 Grounds maintenance     DE       Final Disposition Changed from SR to DE.
600-04 Landscaping     DE       Final Disposition Changed from SR to DE.
600-05 Snow removal     DE       Final Disposition Changed from SR to DE.
600-06 Walkways (sidewalks etc.)     DE       Final Disposition Changed from SR to DE.
600-07 Signs     DE       Final Disposition Changed from SR to DE.
630-00 Lands - parking areas - policy and procedures     DE       Final Disposition Changed from SR to DE.
630-02 Designated parking (master plan)     DE       Final Disposition Changed from SR to DE.
630-20 Parking area project files     DE       Final Disposition Changed from SR to DE.
650-00 Utilities - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
655-00 Utilities - environmental control - policy and procedures     DE       Final Disposition Changed from SR to DE.
660-00 Utilities - garbage disposal - policy and procedures     DE       Final Disposition Changed from SR to DE.
665-00 Utilities - gas     DE       Final Disposition Changed from SR to DE.
675-00 Utilities - lighting and electrical - policy and procedures     DE       Final Disposition Changed from SR to DE.
680-00 Utilities - water and plumbing     DE       Final Disposition Changed from SR to DE.

SECTION 3

700-05 Badges, emblems, crests, and flags     DE       Final Disposition Changed from SR to DE.
736-00 Computers - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
737-00 Computers - hardware - policy and procedures     DE       Final Disposition Changed from SR to DE.
738-00 Computers - software - policy and procedures     DE       Final Disposition Changed from SR to DE.
755-00 Forms - policy and procedures     DE       Final Disposition Changed from SR to DE.
865-25 Aircraft journey log     DE       Final Disposition Changed from SR to DE.
865-30 Aircraft technical logs - current logbooks (No. T52-2373)     DE       Final Disposition Changed from SR to DE.
865-31 Airframe logs (No. T52-2365/1)     DE       Final Disposition Changed from SR to DE.
865-32 Records of installations and modifications to aircraft log (No. T52-2365/2)     DE       Final Disposition Changed from SR to DE.
865-33 Engine logs (No. T52-2365/3)     DE       Final Disposition Changed from SR to DE.
865-34 Propeller logs (No. T52-2365/4)     DE       Final Disposition Changed from SR to DE.
865-35 Helicopter and gyro plane component logs (No. T52-2365/5)     DE       Final Disposition Changed from SR to DE.
890-04 Maintenance and repair     DE       Final Disposition Changed from SR to DE.

SECTION 4

900-00 Finance - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
910-00 Accounting - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
915-00 Accounting - cash - policy and procedures     DE       Final Disposition Changed from SR to DE.
925-00 Accounts - payable - policy and procedures     DE       Final Disposition Changed from SR to DE.
935-00 Accounts -receivable - policy and procedures     DE       Final Disposition Changed from SR to DE.
940-00 Accounts - standing and other advances - policy and procedures     DE       Final Disposition Changed from SR to DE.
950-00 Agreements and arrangements - policy and procedures     DE       Final Disposition Changed from SR to DE.
960-00 Allotments and transfers - policy and procedures     DE       Final Disposition Changed from SR to DE.
975-40 Comptroller General audit (Internal audit, OCG)     DE       Final Disposition Changed from SR to DE.
985-00 Banks and banking - policy and procedures     DE       Final Disposition Changed from SR to DE.
1000-00 Budgets - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1010-00 Budgets - estimates - policy and procedures     DE       Final Disposition Changed from SR to DE.
1010-02 Estimates and working papers (chronological by fiscal year)     DE       Final Disposition Changed from SR to DE.
1010-03 Ministry pre-approvals(chronological by fiscal year)     DE       Final Disposition Changed from SR to DE.
1025-00 Budgets - planning - policy and procedures     DE       Final Disposition Changed from SR to DE.
1025-20 Budget forecasts     DE       Final Disposition Changed from SR to DE.
1025-30 Budget development packages     DE       Final Disposition Changed from SR to DE.
1050-00 Cheques and financial transactions - policy and procedures     DE       Final Disposition Changed from SR to DE.
1060-00 Contracts - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1060-02 Standard contract form information     DE       Final Disposition Changed from SR to DE.
1060-03 Contract register     DE       Final Disposition Changed from SR to DE.
1060-04 Contract holdbacks     DE       Final Disposition Changed from SR to DE.
1060-05 Contract bid/tender bonds     DE       Final Disposition Changed from SR to DE.
1060-07 Contract administration advice     DE       Final Disposition Changed from SR to DE.
1060-08 Accidents, liabilities and insurance     DE       Final Disposition Changed from SR to DE.
1070-20 Contract case files NOTE: Offices should classify contract documentation under this secondary unless they have sufficient volume to warrant classifying it in the secondaries listed below.     DE       Final Disposition Changed from SR to DE.
1070-21 Contracts - planning     DE       Final Disposition Changed from SR to DE.
1070-23 Contracts - pre-award     DE       Final Disposition Changed from SR to DE.
1070-25 Contracts - award     DE       Final Disposition Changed from SR to DE.
1070-27 Contracts - implementation     DE       Final Disposition Changed from SR to DE.
1070-29 Contracts - evaluation     DE       Final Disposition Changed from SR to DE.
1075-00 Contracts - procurement - policy and procedures     DE       Final Disposition Changed from SR to DE.
1080-00 Contracts - general service - policy and procedures     DE       Final Disposition Changed from SR to DE.
1090-00 Currency - policy and procedures     DE       Final Disposition Changed from SR to DE.
1095-00 Encumbrances - policy and procedures     DE       Final Disposition Changed from SR to DE.
1100-00 Expenditure control - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1110-00 Expenditure control - commitments - policy and procedures     DE       Final Disposition Changed from SR to DE.
1120-00 Fees - policy and procedures     DE       Final Disposition Changed from SR to DE.
1120-03 Fee schedules for ministry services     DE       Final Disposition Changed from SR to DE.
1120-20 Fee information and schedules     DE       Final Disposition Changed from SR to DE.
1130-00 Funds - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1135-00 Funds - revolving - policy and procedures     DE       Final Disposition Changed from SR to DE.
1155-00 Hospitality and business expenses - policy and procedures     DE       Final Disposition Changed from SR to DE.

SECTION 5

1340-00 Benefits and services - benefits - services - policy and procedures     DE       Final Disposition Changed from SR to DE.
1355-00 Classification - appeals and reclassifications - policy and procedures     DE       Final Disposition Changed from SR to DE.
1358-30 Special studies and projects     DE       Final Disposition Changed from SR to DE.
1358-40 Generic job descriptions     DE       Final Disposition Changed from SR to DE.
1358-50 Classification comparisons(e.g., between ministries or across divisions)     DE       Final Disposition Changed from SR to DE.
1360-02 Salary adjustments     DE       Final Disposition Changed from SR to DE.
1360-03 Inventory of dormant positions     DE       Final Disposition Changed from SR to DE.
1360-25 Special classification files     DE       Final Disposition Changed from SR to DE.
1405-00 Employees - pay records - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1410-00 Employees - pay records - current - policy and procedures     DE       Final Disposition Changed from SR to DE.
1415-00 Employees - pay records - terminated - policy and procedures     DE       Final Disposition Changed from SR to DE.
1435-00 Employees - welfare and recreation - policy and procedures     DE       Final Disposition Changed from SR to DE.
1440-02 Human Rights Act exemptions     DE       Final Disposition Changed from SR to DE.
1440-03 Aboriginals     DE       Final Disposition Changed from SR to DE.
1440-04 Persons with disabilities     DE       Final Disposition Changed from SR to DE.
1440-05 Visible minorities     DE       Final Disposition Changed from SR to DE.
1440-06 Women     DE       Final Disposition Changed from SR to DE.
1440-07 Resource agencies     DE       Final Disposition Changed from SR to DE.
1440-08 Employment equity system review     DE       Final Disposition Changed from SR to DE.
1440-09 Workforce profile     DE       Final Disposition Changed from SR to DE.
1440-10 Availability data     DE       Final Disposition Changed from SR to DE.
1440-11 Sexual orientation     DE       Final Disposition Changed from SR to DE.
1440-12 Reasonable accommodation     DE       Final Disposition Changed from SR to DE.
1450-00 Establishment - policy and procedures     DE       Final Disposition Changed from SR to DE.
1450-20 Establishment control files     DE       Final Disposition Changed from SR to DE.
1455-00 Foreign postings and allowances - policy and procedures     DE       Final Disposition Changed from SR to DE.
1455-20 Foreign postings     DE       Final Disposition Changed from SR to DE.
1470-00 Hours of work and overtime - policy and procedures     DE       Final Disposition Changed from SR to DE.
1475-00 Job enhancement - policy and procedures     DE       Final Disposition Changed from SR to DE.
1505-00 Labour relations - discipline - policy and procedures     DE       Final Disposition Changed from SR to DE.
1515-00 Labour relations - exclusions - policy and procedures     DE       Final Disposition Changed from SR to DE.
1550-00 Leave management, attendance and seniority - policy and procedures     DE       Final Disposition Changed from SR to DE.
1570-00 Performance planning and review - policy and procedures     DE       Final Disposition Changed from SR to DE.
1580-00 Personnel planning and review - policy and procedures     DE       Final Disposition Changed from SR to DE.
1585-00 Reassignments and transfers - policy and procedures     DE       Final Disposition Changed from SR to DE.
1585-20 Reassignment and transfer case files     DE       Final Disposition Changed from SR to DE.
1603-00 Reports and statistics - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1615-00 Reports and statistics - ministry - policy and procedures     DE       Final Disposition Changed from SR to DE.
1625-00 Salaries and wages - policy and procedures     DE       Final Disposition Changed from SR to DE.
1655-00 Staffing - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1657-00 Staffing - acting and temporary appointments - policy and procedures     DE       Final Disposition Changed from SR to DE.
1660-00 Staffing - general applications - policy and procedures     DE       Final Disposition Changed from SR to DE.
1675-00 Staffing - direct recruitment - policy and procedures     DE       Final Disposition Changed from SR to DE.
1680-00 Staffing - general recruitment and appointments - policy and procedures     DE       Final Disposition Changed from SR to DE.
1685-00 Staffing - other recruitment programs - policy and procedures     DE       Final Disposition Changed from SR to DE.
1695-00 Staffing - staff requisitions - policy and procedures     DE       Final Disposition Changed from SR to DE.
1710-00 Studies and surveys - policy and procedures     DE       Final Disposition Changed from SR to DE.
1730-00 Training and development - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
1730-02 Training budget     DE       Final Disposition Changed from SR to DE.
1730-05 Career development     DE       Final Disposition Changed from SR to DE.
1730-06 Training needs analysis     DE       Final Disposition Changed from SR to DE.

SECTION 6

1735-00 Training and development - courses - policy and procedures     DE       Final Disposition Changed from SR to DE.
1740-00 Training and development - resources - policy and procedures     DE       Final Disposition Changed from SR to DE.
1740-02 Training aids     DE       Final Disposition Changed from SR to DE.
1740-03 Training facilities     DE       Final Disposition Changed from SR to DE.
1775-02 Accidents, liability and insurance     DE       Final Disposition Changed from SR to DE.
1775-03 Responsibilities and obligations     DE       Final Disposition Changed from SR to DE.
1775-05 Training and orientation     DE       Final Disposition Changed from SR to DE.
1775-20 Volunteer case files     DE       Final Disposition Changed from SR to DE.
1800-02 Career paths and bridging opportunities     DE       Final Disposition Changed from SR to DE.
1800-04 Resource agencies     DE       Final Disposition Changed from SR to DE.
6200-02 Office automation     DE       Final Disposition Changed from SR to DE.
6200-03 New technology     DE       Final Disposition Changed from SR to DE.
6200-20 External agencies; technology architecture     DE       Final Disposition Changed from SR to DE.
6200-30 Interministry technology architecture projects     DE       Final Disposition Changed from SR to DE.
6200-40 Internal technology architecture projects     DE       Final Disposition Changed from SR to DE.
6450-35 Projects - individual - requirements definition     DE       Final Disposition Changed from SR to DE.
6450-40 Projects - individual - design     DE       Final Disposition Changed from SR to DE.
6450-45 Projects - individual - development     DE       Final Disposition Changed from SR to DE.
6450-50 Projects - individual - test implementation     DE       Final Disposition Changed from SR to DE.
6450-55 Projects - individual - implementation     DE       Final Disposition Changed from SR to DE.
6450-60 Projects - individual -maintenance plans     DE       Final Disposition Changed from SR to DE.
6450-70 Projects - individual - documentation development     DE       Final Disposition Changed from SR to DE.
6620-00 Information resource management - data administration - policy and procedures     DE       Final Disposition Changed from SR to DE.
6620-02 Corporate information model     DE       Final Disposition Changed from SR to DE.
6620-03 Data sharing and integration     DE       Final Disposition Changed from SR to DE.
6620-05 Electronic data interchange (EDI)     DE       Final Disposition Changed from SR to DE.
6620-20 Data administration projects     DE       Final Disposition Changed from SR to DE.
6640-02 Disk space management     DE       Final Disposition Changed from SR to DE.
6640-03 Tape space management     DE       Final Disposition Changed from SR to DE.
6640-04 File backup procedures     DE       Final Disposition Changed from SR to DE.
6820-00 Operations - applications - policy and procedures     DE       Final Disposition Changed from SR to DE.
6820-02 External applications     DE       Final Disposition Changed from SR to DE.
6820-03 Local applications     DE       Final Disposition Changed from SR to DE.
6820-04 Shared applications     DE       Final Disposition Changed from SR to DE.
6820-20 External applications     DE       Final Disposition Changed from SR to DE.
6820-30 Local applications     DE       Final Disposition Changed from SR to DE.
6820-40 Shared applications     DE       Final Disposition Changed from SR to DE.
6820-50 Maintenance of applications     DE       Final Disposition Changed from SR to DE.
6840-00 Operations - change management - policy and procedures     DE       Final Disposition Changed from SR to DE.
6840-02 Change management standards     DE       Final Disposition Changed from SR to DE.
6840-20 Change requests     DE       Final Disposition Changed from SR to DE.
6840-25 Change management issues     DE       Final Disposition Changed from SR to DE.
6840-30 Maintenance items     DE       Final Disposition Changed from SR to DE.
6840-40 Next release items     DE       Final Disposition Changed from SR to DE.
6860-00 Operations - telecommunications - network policy and procedures     DE       Final Disposition Changed from SR to DE.
6860-02 Standards     DE       Final Disposition Changed from SR to DE.
6860-03 Inventory of communications lines     DE       Final Disposition Changed from SR to DE.
6880-00 Operations - telecommunications - network - policy and procedures     DE       Final Disposition Changed from SR to DE.
6880-02 Standards     DE       Final Disposition Changed from SR to DE.
6880-03 Local area networks     DE       Final Disposition Changed from SR to DE.
6880-04 Metropolitan area networks     DE       Final Disposition Changed from SR to DE.
6880-05 Teleconferencing/ videoconferencing     DE       Final Disposition Changed from SR to DE.
6880-06 Voice networks (includes paging systems)     DE       Final Disposition Changed from SR to DE.
6880-07 Wide area networks     DE       Final Disposition Changed from SR to DE.
6880-08 Interruption of service     DE       Final Disposition Changed from SR to DE.
6880-20 Network development projects (includes network access control procedures)     DE       Final Disposition Changed from SR to DE.
6890-00 Operations - telecommunications - radio policy and procedures     DE       Final Disposition Changed from SR to DE.
6890-07 Use of frequencies/path profiles     DE       Final Disposition Changed from SR to DE.
6890-50 Site installations (includes repeaters)     DE       Final Disposition Changed from SR to DE.
6890-60 Radio specification history files     DE       Final Disposition Changed from SR to DE.
6900-00 Reports and statistics - general - policy and procedures     DE       Final Disposition Changed from SR to DE.
6920-00 Reports and statistics - daily - policy and procedures     DE       Final Disposition Changed from SR to DE.
6940-00 Reports and statistics - monthly - policy and procedures     DE       Final Disposition Changed from SR to DE.