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Corporate Records Management Branch

SUMMARY OF CHANGES - 1996 AMENDMENT

Administrative Records Classification System (ARCS) - Summary of Changes 1996 Amendment.

SECTION 1

Primary-
Secondary		 Records Series   OPR  
non-OPR
  
Type of Change
 
Comments
  ASAFDASAFD    
.100-20 Convenience files   6m nil SR         Changed from active retention of 2y  Previous active retention was too long
.105-03 Branch, region and district organization and responsibilities                 Deleted secondary  See 105-20
.105-20 Branch, region and district organization and responsibilities   SO+1y nil SR         Added secondary  Previously covered by 105-03
.155 APPRECIATION, COMPLAINTS, INVITATIONS   SO nil DE         Amended retention


Revised primary NOTE 		 Changed default OPR retention from CY+1y to SO

Changed "should be placed.." to "will be placed.."
.160-20 Associations, clubs, societies, etc.   SO nil SR         Amended retention  Changed active retention from CY+2y to SO

SO= when association, club, society, etc. is no longer active and/or file/volume has been closed for one year
.298 INFORMATION SERVICES - ADVERTISING                 Revised SO definition  SO= upon completion of the project including post-project review and evaluation
.306 INFORMATION SERVICES - AUDIO-VISUAL AIDS                 Revised SO definition  SO= upon completion of the project including post-project review and evaluation
.324-45 Speeches - other   SO nil DE         Added secondary   
.336 INFORMATION SERVICES - PUBLIC PROGRAMS                   Revised SO definition  SO= upon completion of the project including post-project review and evaluation
.350-04 Oaths of office   SO nil DE           Added secondary   
.358 LIBRARY/REFERENCE MATERIALS                   Changed primary title, revised scope note, added explanatory note  Extensive changes to ensure inclusion of reference material not held in libraries
.400 PLANS AND PROGRAMS - GENERAL   SO+1y 6y SR           Revised scope note


Amended retention		  After "privatization" added "de-privatization"

Changed default active OPR retention from FY+1y to SO+1y
.400-30 Program implementation files   SO+1y 6y SR           Revised secondary note  Deleted "..as well as operational plans and programs."
.430 RECORDS MANAGEMENT - RETENTION AND DISPOSITION - SCHEDULES                   Amended retention  Changed default non-OPR active retention from CY+1y to SO
.430-05 Application/schedule tracking   SO nil DE           Revised title  Changed to "Application/schedule tracking"
.430-45 OPR designations/matrices   SO nil DE           Added secondary  SO= when all records to which these files refer have been disposed of

SECTION 3

Primary-
Secondary		 Records Series   OPR  
non-OPR
  
Type of Change
 
Comments
  ASAFDASAFD    
.755 FORMS   FY+1y nil DE         Added explanatory note  NOTE: Obsolete blank forms are covered by special schedule (102901) for transitory records
.755-04 Blank forms supply                 Deleted secondary   "Blank forms supply" deleted, records covered by special schedule (102901)
.755-20 Procurement issue case files   FY+1y nil DE         Added new secondary   
.877-20 Vehicle unit history files   SO nil DE         Revised retention  Changed OPR active retention from SO+1y to SO
.877-25 Buses - unit history files   SO nil DE         Revised retention  Changed OPR active retention from SO+1y to SO
.877-30 Cars - unit history files   SO nil DE         Revised retention  Changed OPR active retention from SO+1y to SO
.877-35 Motorcycles - unit history files   SO nil DE         Revised retention  Changed OPR active retention from SO+1y to SO
.877-40 Trailers - unit history files   SO nil DE         Revised retention  Changed OPR active retention from SO+1y to SO
.877-45 Trucks - unit history files   SO nil DE         Revised retention  Changed OPR active retention from SO+1y to SO

SECTION 4

Primary-
Secondary		 Records Series   OPR  
non-OPR
  
Type of Change
 
Comments
  ASAFDASAFD    
.1065-05 Contractor eligibility lists   SO nil DE         Amended retention and disposition  Amended from default OPR of SO 7y SR to SO nil DE
.1070-03 Contractor eligibility lists   SO nil DE         Amended retention and disposition  Amended from default OPR of SO 7y SR to SO nil DE
.1075-03 Contractor eligibility lists   SO nil DE         Amended retention and disposition  Amended from default OPR of SO 7y SR to SO nil DE
.1080-03 Contractor eligibility lists   SO nil DE         Amended retention and disposition  Amended from default OPR of SO 7y SR to SO nil DE

SECTION 5

Primary-
Secondary		 Records Series   OPR  
non-OPR
  
Type of Change
 
Comments
  ASAFDASAFD    
.1300 PERSONNEL - GENERAL                 Added cross-reference note  For employment equity issues, see primary 1440
.1320-14 Child care expenses   CY+2y nil DE         Added secondary   
.1340 BENEFITS AND SERVICES - SERVICES                 Added cross-reference note  For pay action documentation, see primary 1410
.1340-05 Deferred salary leave program   CY+1y nil DE         Added secondary   
.1355 CLASSIFICATION - APPEALS AND RECLASSIFICATIONS                 Amended retention  Changed default OPR active retention from CY to SO
.1385 EMPLOYEES - CURRENT                 Added cross-reference note  For oaths of office, see primary 350
.1390-20 Terminated employees claiming bridging of service   CY+1y 6y DE         Amended final disposition  Changed OPR final disposition from SR to DE
.1390-30 Terminated employees not claiming bridging of service   CY+1y 6y DE         Amended final disposition

added note		  Changed OPR final disposition from SR to DE

Please notify BCIMS before disposing of records of employees who terminated their employment prior to 1970
.1440 EMPLOYMENT EQUITY                 Added cross-reference note  For Human Rights Issues, see primary 1300
.1710-20 Studies and surveys case files   CY+1y 5y SR         New secondary   
.1735 TRAINING AND DEVELOPMENT - COURSES   CY+1y nil DE         Amended final disposition  Changed default OPR final disposition from SR to DE
.1735-03 Course evaluations   CY+1y 2y DE         Amended final disposition  From SR to DE
.1735-07 Professional and technical certification   SO 3y DE           Revised title

Deleted SO definition

Amended final disposition		  From "Certification"




From SR to DE

SECTION 6

Primary-
Secondary		 Records Series   OPR  
non-OPR
  
Type of Change
 
Comments
  ASAFDASAFD    
.6840-25 Change management issues   CY+2y nil SR         Added secondary   
.6860-30 Telecommunications service requests   SO+2y nil DE         Amended final disposition  Changed from SR to DE
.6880-05 Teleconferencing/videoconferencing   CY+2y 5y SR         Changed title  Changed from "Teleconferencing systems"
.6890-04 Frequency interference   SO nil DE         Amended retention


Added SO note		  Changed from CY+2y 2y DE to SO nil DE

SO= when frequency is no longer used