ARCS On-line
Corporate Records Management Branch
 

SUMMARY OF CHANGES - 2007 - SECTION 5

The following table lists all changes to Section 5 covered by the ARCS 2007 amendment.

Primary or Secondary Title Type of Change Comments
  Section 5 Title of section changed to Human Resource Management  
1300 Personnel - General Title changed to Human Resource Management - General

Scope note updated; explanatory note added; cross-references updated

 BCPSA HR Records Committee recommendation
1300-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE  
1300-01 General Retention changed from CY+2y, 2y to CY+1y, nil  
1300-02 Registration problems Deleted Not used by ministries or BCPSA
1300-03 Documentation Deleted Not used by ministries or BCPSA
1300-04 Personal/sexual harassment Deleted. Replaced by new secondary 1300-06 Human resource topical files and new secondary 1480-20 Dispute/complaint resolution files Tightens classification system
1300-05 Human rights issues Deleted. Replaced by new secondary 1300-06 Human resource topical files and new secondary 1480-20 Dispute/complaint resolution file Tightens classification system
1300-06 Human resource topical file New secondary
1305 Accidents and Injuries Deleted. Replaced by new primary 1560 Occupational, Safety, Health and Accidents ; and secondary 57480-20 WCB claim appeal files in the Public Service Personnel Management ORCS BCPSA HR Records Committee recommendation. WCB claim appeals function transferred to BCPSA in April 2003
1305-02 Non-compensatory accidents and injuries Deleted. Replaced by new secondary 1560-20 Work-related incident reporting files Reflects responsibilities of ministries and tightens classification system 
1305-03 WCB claim correspondence Deleted. Replaced by new secondary 1560-20 Work-related incident reporting files Reflects responsibilities of ministries and tightens classification system 
1305-04 WCB claim investigations Deleted. Replaced by new secondary 1560-20 Work-related incident reporting files; and secondary 57480-20 WCB claim appeal files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1310 Awards and Honours Title changed to Awards and Recognition

Scope note updated; explanatory note added; cross-reference updated

 Reflects current function
1310-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE
1310-02 Long service awards Deleted. Replaced by new secondary 1310-05 Award and recognition program information files BCPSA HR Records Committee recommendation
1310-03 Employee suggestion program Deleted. Replaced by new secondary 1310-05 Award and recognition program information files BCPSA HR Records Committee recommendation
1310-04 Ministry award programs Deleted. Replaced by new secondary 1310-05 Award and recognition program information files BCPSA HR Records Committee recommendation
1310-05 Award and recognition program information files New secondary  
1310-20 Award/honour presentations Deleted. Replaced by new secondary 1310-50 Award and recognition applicant/recipient files Tightens classification system
1310-30 Employee suggestion case files Deleted. Replaced by new secondary 1310-50 Award and recognition applicant/recipient files Tightens classification system
1310-40 Recognition award programs Deleted. Replaced by new secondary 1310-50 Award and recognition applicant/recipient files BCPSA HR Records Committee recommendation
1310-50 Award and recognition applicant/recipient files New secondary  
1315 Benefits and Services - General Primary title changed to Benefits

Scope note updated; explanatory note added; cross-references updated

 Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1315-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE  
1315-02 Auxiliary employees - eligibility lists and notices Deleted.  Replaced by new secondary 1580-04 Seniority, recall, and vacancy lists Reflects responsibilities of ministries
1315-05 Benefit plan information files New secondary
1320 Benefits and Services - Benefits Deleted. Replaced by new secondary 1315-05 Benefit plan information files; and primary 63520 Payroll Operations - Benefit Services in the Payroll Services ORCS; and primaries 57400 Employee Benefits - General and 57440 Employee Benefits - Disability Program Management in the Public Service Personnel Management ORCS Function transferred to BCPSA and Payroll Services in April 2003 and reflects responsibilities of ministries
1330 Benefits and Services - Benefits - Managers and Professionals Deleted. Replaced by new secondary 1315-05 Benefit plan information files; and primary 57400 Employee Benefits - General in the Public Service Personnel Management ORCS; and secondary 63580-03 Overtime, shift, standby (OSS) forms in the Payroll Services ORCS Function transferred to BCPSA and Payroll Services in April 2003 and reflects responsibilities of ministries
1340 Benefits and Services - Services Deleted. Replaced by new secondary 1315-05 Benefit plan information files; and primary 57400 Employee Benefits - General in the Public Service Personnel Management ORCS; and primary 63520 Payroll Operations - Benefit Services and secondary 53580-02 Canada Payroll Saving Program forms in the Payroll Services ORCS Function transferred to BCPSA and Payroll Services in April 2003 and reflects responsibilities of ministries
1350 Classification - General Deleted. Replaced by revised primary 1360 Job Description and Classification; and primaries 57320 Compensation - Job Evaluation and 57360 Compensation - Position Classification and Appeals in the Public Service Personnel Management ORCS BCPSA HR Records Committee recommendation to remove the primary. Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1355 Classification - Appeals and Reclassifications Deleted. Replaced by revised primary 1360 Job Description and Classification; and primary 57360 Compensation - Position Classification and Appeals in the Public Service Personnel Management ORCS BCPSA HR Records Committee recommendation to remove the primary. Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1358 Classification - Issues Deleted. Replaced by 57360 Compensation - Position Classification and Appeals in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1360 Classification - Positions - Organization and Description Title changed to Job Description and Classification.

Scope note updated; explanatory note added; cross-references updated

 Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1360-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE
1360-01 General Active retention changed from CY+4y to CY+1y
1360-02 Salary adjustments Deleted Not used by ministries or BCPSA
1360-03 Inventory of dormant positions Deleted Not used by ministries or BCPSA
1360-04 Job classification research files New secondary
1360-20 Position history files Title changed to Job description and classification/appeal files. Continued by secondaries 57360-40 Generic job files and 57360-50 Position history files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1360-25 Special classification files Deleted. Replaced by secondary 57300-30 Ministry compensation/classification issue files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1360-30 Organizational files Deleted.  Replaced by secondary 105-20 Branch, region and district organization and responsibilities Tightens classification system
1380 Employees - General Deleted. Replaced by new secondary 1300-06 Human resource topical files; and 57870-20 Hiring project and program files and 57200-02 Eligibility pool of temporary/auxiliary employees in the Public Service Personnel Management ORCS

Scope note updated, explanatory note added; cross-references updated

 Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1385 Employees - Current Title changed to Employee Supervision and Development Based on BCPSA HR Records Committee recommendation. Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1385-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE  
1385-01 General Active retention changed from SO to CY+1y  
1385-02 Information requests Deleted. Replaced by 57240-20 HR client files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1385-20 Current employee files Title changed to Branch employee files and retention changed from SO, NA, NA to SO, nil, DE Based on BCPSA HR Records Committee recommendation. Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1385-21 Letters of discipline, etc. Deleted. Replaced by 57240-02 Disciplinary records in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1390 Employees - Terminated Deleted. Replaced by 57240-20 Employee personnel files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1405 Employees - Pay Records - General Deleted. Replaced by 63580-20 Employee pay files and 63580-40 Payroll data in the Payroll Services ORCS Function transferred to Payroll Services in April 2003
1410 Employees - Pay Records - Current Deleted. Replaced by revised primary 1550 Leave and Time Reporting; and 63560 Payroll Operations - Payroll Accounting, 63580-20 Employee pay files, and 63580-40 Payroll data in the Payroll Services ORCS Function transferred to Payroll Services in April 2003
1415 Employees - Pay Records - Terminated Deleted. Replaced by 63580-20 Employee pay files and 63580-40 Payroll data in the Payroll Services ORCS Function transferred to Payroll Services in April 2003
1435 Employees - Welfare and Recreation Deleted. Replaced by 400-20 Program planning files and new secondary 1300-06 Human resource topical files Tightens classification system
1440 Employment Equity Deleted. Replaced by 400-20 Program planning files and new secondary 1300-06 Human resource topical files Tightens classification system
1450 Establishment Deleted. Replaced by revised primary 1580 Staffing Projections and Planning Tightens classification system
1455 Foreign Postings and Allowances Deleted. Replaced by new secondary 1300-06 Human resource topical files; and 57870-20 Hiring project and planning files and 57240-20 Employee personnel files in the Public Service Personnel Management ORCS. Based on BCPSA HR Records Committee recommendation to remove the primary because “BC Houses” no longer exist in foreign countries.
1460 Health and Safety Deleted. Replaced by new primary 1560 Occupational, Safety, Health and Accidents BCPSA HR Records Committee recommendation
1470 Hours of Work and Overtime Deleted. Replaced by revised secondary 1385-20 Branch employee files and new secondary 1480-20 Dispute/complaint resolution files; and 57540-60 Hours of work dispute files in the Public Service Personnel Management ORCS; and 63580-20 Employee pay files and 63580-30 Employee time and leave reporting data in the Payroll Services ORCS Function transferred to BCPSA and Payroll Services in April 2003
1475 Job Enhancement Deleted. Replaced by 400-20 Program planning files and new secondary 1300-06 Human resource topical files Tightens classification system
1480 Labour Relations - General Title changed to Employer-Employee Relations

Scope note updated; explanatory note added; cross-references updated

 Function transferred to BCPSA in April 2003 and reflects responsibilities of ministries
1480-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE
1480-01 General Retention changed from CY+2y, 5y to CY+1y, nil
1480-02; 03; 04 Strike administration; Essential services and emergency recall; Collective agreement implementation Titles modified to Strike planning; Essential service planning; and Collective bargaining preparation.  Retention and final disposition changed from CY+2y, 5y, DE/SR to SO, nil, DE Reflects responsibilities of ministries
1480-05 Picketing Deleted.  Replaced by 1480-02 Strike planning Reflects responsibilities of ministries
1480-20 Dispute/complaint resolution files New secondary  
1485 Labour Relations - Arbitration Deleted. Replaced by 57540-40 Grievance arbitration files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1495 Labour Relations - Bargaining Agents Deleted. Replaced by 57500-30 Labour relations project files in the Public Service Personnel Management ORCS BCPSA HR Records Committee recommendation to remove the primary. Function transferred to BCPSA in April 2003
1500 Labour Relations - Collective Agreements and Interpretations Deleted. Replaced by 57520-02 Collective agreements and memoranda of understanding, 57520-20 Collective agreement interpretation files, and 57520-30 Collective bargaining binders in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1505 Labour Relations - Discipline Deleted. Replaced by revised secondary 1385-20 Branch employee files; and 57240-20 Employee personnel files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1515 Labour Relations - Exclusions Deleted. Replaced by 57300-40 Terms and conditions of employment files and 57520-40 Exclusion of positions negotiation files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1525 Labour Relations - Grievances Deleted. Replaced by new secondary 1480-20 Dispute/complaint resolution files; and 57540-30 Grievance files (step 2) in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1535 Labour Relations - Union Relations Deleted. Replaced by 57500-30 Labour relations project files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1550 Leave Management – Leave, Attendance and Seniority Title changed to Leave and Time Reporting

Scope note updated; explanatory note added; cross-references updated

 Function transferred to Payroll Services in April 2003 and reflects responsibilities of ministries
1550-00 Policy and procedures Retention changed from SO, 5y to SO, nil
1550-02 Auxiliary hours - seniority Deleted. Replaced by 63520-07 PBC transfer lists and 63580-40 Payroll data in the Payroll Services ORCS Function transferred to Payroll Services in April 2003
1550-20 Employee leave records Deleted. Replaced by 63580-20 Employee pay files and 63580-30 Employee time and leave reporting data in the Payroll Services ORCS Function transferred to Payroll Services in April 2003
1550-30 Branch or field office leave records Title modified to Branch or field office leave/time reporting files and active retention changed from CY+1y to SO Reflects current responsibilities of ministries
1550-50 Employee attendance records Deleted. Replaced by revised secondary 1550-30 Branch or field office leave/time reporting files; and by 63580-20 Employee pay files and 63580-30 Employee time and leave reporting data in the Payroll Services ORCS Function transferred to Payroll Services in April 2003 and reflects current responsibilities of ministries.
1560 Occupational Safety, Health, and Accidents New primary Records relating to promoting safe and healthy workplaces, as well as treating, reporting, and investigating accidents, injuries, and diseases that result directly from work duties pursuant to the Workers Compensation Act and Occupational Health and Safety Regulation.
1560-00 Policy and procedures New secondary  
1560-01 General New secondary  
1560-02 Ergonomic assessments New secondary  
1560-03 First aid needs assessments New secondary  
1560-04 First aid treatment books New secondary  
1560-05 Hazardous material information New secondary  
1560-06 OSH inspection files New secondary  
1560-07 OSH program information New secondary  
1560-08 Personal protective equipment information New secondary  
1560-09 Refusal to work because of unsafe conditions New secondary  
1560-20 Work-related incident reporting files New secondary  
1570 Performance Planning and Review Deleted. Replaced by new secondary 1300-06 Human resource topical files and revised secondary 1385-20 Branch employee files Tightens classification system
1580 Personnel Planning Title changed to Staffing Projections and Planning

Scope note updated; explanatory note added; cross-references updated

 Reflects current responsibilities of ministries and tightens classification system
1580-00 Policy and procedures Retention changed from SO, 5y to SO, nil  
1580-01 General Active retention changed from FY+4y to CY+1y  
1580-02; 03 Human resource development planning; FTE planning Deleted.  Replaced by 1300-06 Human resource topical files and 1580-05 Staffing requirements planning files respectively Reflects responsibilities of ministries
1580-04 Seniority, recall, and vacancy lists New secondary  
1560-05 Staffing requirements planning files New secondary  
1585 Reassignments and Transfers Deleted. Replaced by revised primary 1580 Staffing Projections and Planning and revised secondary 1385-20 Branch employee files; and 57870-20  Hiring project and program files and 57240-20 Employee personnel files in the Public Service Personnel Management ORCS BCPSA HR Records Committee recommendation to remove the primary. Function transferred to BCPSA in April 2003
1590 Retirements and Pre-retirements Deleted. Replaced by 400-20 Program planning files and revised primary 1580 Staffing Projections and Planning; and 57900-40 Purchase of service files and 57900-50 Retirement allowance files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and tightens classification system
1603 Reports and Statistics - General Deleted. Classified under appropriate ARCS subject secondary Complies with current classification rules
1605 Reports and Statistics - Central Service Deleted. Classified under revised primary 1580 Staffing Projections and Planning; and 57800-50 Workforce planning project files and 57870-20 Hiring project and program files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and complies with current classification rules
1615 Reports and Statistics - Ministry Deleted. Classified under appropriate ARCS subject secondary Complies with current classification rules
1625 Salaries and Wages Deleted. Replaced by new secondary 1300-06 Human resource topical files; and primary 57300 Compensation - General in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1635 Selection Standards Deleted. Replaced by new secondary 1665-05 Selection standards reference material; and 57870-20 Hiring project and program files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and tightens classification system
1645 Separation and Layoffs Deleted. Replaced by revised primary 1580 Staffing Projections and Planning; and 57900 Workforce Restructuring in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1655 Staffing - General Deleted. Replaced by revised secondary 1665-20 Staffing competition files BCPSA HR Records Committee recommendation to remove the primary. Tightens classification system
1657 Staffing - Acting and Temporary Appointments Deleted. Replaced by revised secondary 1385-20 Branch employee files and revised primary 1580 Staffing Projections and Planning; and 57240-20 Employee personnel files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and tightens classification system
1660 Staffing - General Applications Deleted. Replaced by new secondary 1665-07 Unsolicited offers of service - not considered and revised secondary 1665-20 Staffing competition files Tightens classification system
1665 Staffing - Competitions Title changed to Staffing, Recruitment, and Competitions

Scope note updated; explanatory note added; cross-references updated

 Based on BCPSA HR Records Committee recommendations. Reflects current responsibilities of ministries and tightens classification system
1665-00 Policy and procedures Retention and disposition changed from SO, 5y, SR to SO, nil, DE  
1665-01 General Retention changed from CY+1y, 2y to CY+1y, nil  
1665-02 Appeals Deleted.  Replaced by 1665-20 Staffing competition files Based on BCPSA HR Records Committee recommendations.  Reflects current responsibilities of ministries
1665-03 Interview formats and questions Title modified to Model interview questions Reflects responsibilities of ministries
1665-04 Criminal record check consent forms (not hired) New secondary  
1665-05 Selection standards reference material New secondary  
1665-06 Student recruitment/selection information New secondary  
1665-07 Unsolicited offers of service - not considered New secondary  
1665-20 Individual competitions Title modified to Staffing competition files.  Retention changed from CY+1y, 2y to SO+2y, nil Based on BCPSA HR Records Committee recommendations. Reflects current responsibilities of ministries and tightens classification system
1675 Staffing - Direct Recruitment Deleted. Replaced by revised secondary 1385-20 Branch employee files; and 57240-20 Employee personnel files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1680 Staffing - General Recruitment and Appointments Deleted. Replaced by revised secondary 1385-20 Branch employee files; and 57240-20 Employee personnel files and 57850-20 Executive appointment files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003
1685 Staffing - Other Recruitment Programs Deleted. Replaced by revised secondary 1385-20 Branch employee files, new secondary 1580-05 Staffing requirements planning files, and new secondary 1665-07 Student recruitment/selection information; and 57870-20 Hiring project and program files and 57900-20 Placement files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and tightens classification system
1695 Staffing - Staff Requisitions Deleted. Replaced by revised secondary 1580-05 Staffing requirements planning files and revised secondary 1665-20 Staffing competition files Tightens classification system
1700 Staffing - Vacancies and Obligations Deleted. Replaced by new secondary 1580-04 Seniority, recall and vacancy lists and new secondary 1580-05 Staffing requirements planning files; and 57900-20 Placement files in the Public Service Personnel Management ORCS Function transferred to BCPSA in April 2003 and tightens classification system
1705 Strategic Human Resource Planning and Advice New primary Reflects current responsibilities of ministries
1705-00 Policy and procedures New secondary  
1705-01 General New secondary  
1705-02 Leadership development applications New secondary  
1705-20 Strategic HR planning and advice program files New secondary  
1710 Studies and Surveys Deleted. Classified under appropriate ARCS subject secondary Complies with current classification rules
1730 Training and Development - General Scope note updated; explanatory note added; cross-references updated  
1730-00 Policy and procedures Retention changed from SO, 5y to SO, nil  
1730-01 General Active retention changed from FY+1y to CY+1y  
1730-02 Training budget Deleted.  Replaced by 1000 Budget - General Reflects responsibilities of ministries
1730-03 Educational leave Title modified to Educational leave criteria.  Active retention changed from FY+2y to SO Reflects responsibilities of ministries
1730-04 Employee orientation Title modified to Employee orientation information.  Active retention changed from FY+1y to SO Reflects responsibilities of ministries
1730-05 Career development Title modified to Career development paths.  Active retention changed from FY+1y to SO Reflects responsibilities of ministries
1730-20 Knowledge and skills profiles Deleted.  Replaced by 1730-06 Training and skills needs analysis and 1385-20 Branch employee files Based on BCPSA Records Committee recommendations.  Reflects current responsibilities of ministries
1735 Training and Development - Courses Title modified to Training and Development - Course Delivery Reflects function
1735-00 Policy and procedures Retention changed from SO, 5y to SO, nil Reflects responsibilities of ministries
1735-02; 04; 06; 07 Plans; Course packages; Staff development applications; Professional and technical certification Deleted.  Replaced by 1735-01 General; 1735-05 Training packages; 1385-20 Branch employee files and 1705-02 Leadership development applications; and 1385-20 Branch employee files respectively Based on BCPSA Records Committee recommendations.  Reflects current responsibilities of ministries
1735-03; 05; 20; 25; 30 Course evaluations; Training program packages; Course development case files; Course history case files; Course attendance case files Titles modified to Training evaluations; Training packages; Training development files; and Training implementation history files; Training session attendance files.  Retention of -03 changed from CY+1y, 2y to SO, nil.  Retention of -25 changed from CY+4y, nil to SO, 2y.  Retention of -30 changed from CY+4y, nil to SO, nil Based on BCPSA Records Committee recommendations.  Reflects current responsibilities of ministries
1740 Training and Development - Resources Deleted. Replaced by revised secondary 1735-25 Training implementation history files Tightens classification system
1775 Volunteers Deleted. Replaced by revised secondary 1385-20 Branch employee files Tightens classification system
1800 Women’s Programs Deleted. Replaced by 400-20 Program planning files and new secondary 1300-06 Human resource topical files Tightens classification system